Payroll Specialist Shoreham location 35hrs flex

AHRC Nassau; Village of Shoreham (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

AHRC Nassau is seeking a Payroll Specialist to manage daily payroll and timekeeping functions for its affiliated organizations. Responsibilities include processing biweekly payroll, updating employee records, and ensuring accuracy of pay batches with strict confidentiality.

The role requires a high school diploma with 3+ years of payroll experience, strong Excel skills, and proficiency in UKG Pro or similar software.

Qualifications

• High School diploma or equivalent and minimum of three (3) years’ Payroll and Timekeeping experience required.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint) required.
• Working knowledge of UKG Pro or similar payroll software required.
• Excellent mathematical, typing, and written communication skills.

Responsibilities

• Payroll processing and daily timekeeping operations.
• Audit and update employee profiles, hires, terminations, and changes in payroll systems.
• Generate and review payroll reports and schedules for management.
• Ensure compliance with confidentiality and HR policies in payroll activities.
• Provide payroll training and support to staff and supervisors.

Job description

Perform the daily payroll and time and attendance resources responsibilities to support the Payroll teams for AHRC Nassau and its affiliated organizations. Ensure completion of the biweekly payroll Time & Attendance processing to finalize computerized reports/printouts. Train and provide support to program management staff with the payroll application systems. Ensure timely and accurate payroll records are maintained for AHRC Nassau and its affiliated organizations.

Qualifications

• High School diploma or equivalent and minimum of three (3) years’ Payroll and Timekeeping experience required.
• Computer proficiency in all Microsoft Office Suite applications including, but not limited to, Excel, WORD, and Power Point required.
• Working knowledge of UKG Pro, or similar payroll software programs required.
• Excellent mathematical skills are required.
• Must be proficient in typing, oral, and written communication skills.
• Must be organized and detail oriented.
• Must be able to take directives, use initiative, multi-task, and prioritize responsibilities.
• Must have solid understanding of payroll and human resource practices and the importance of confidentiality.

Primary Duties And Responsibilities Include But Not Limited To

• Payroll / Time Keeping processing and daily functions
• Verify, process and assist with audits and employee updates to profiles, status changes, new hires, transfers, terms, accruals, tax withholding for address changes and enrollments to the payroll/timekeeping data base systems.
• Compile, audit, and distribute daily computerized Data View Metric reports for management to review missed punches, timecards and schedules.
• Collect, audit, balance payroll transactions including; bi-weekly, bonus’ and off-cycle payrolls to ensure payments are processed accurately, efficiently, and on a timely basis.
• Oversee to ensure time cards are approved by employee and their supervisor.
• Review, identify and reconcile pay batch and CSV files and imported payroll data with audit reports prior to transmission.
• Provide payroll training using the Payroll & Timekeeping systems.
• Ensure audits and internal follow-ups pertaining to Payroll Business Intelligence and Data View

Metric reports are up to date and accurate prior to processing.

• Process and review biweekly electronic records, overtime, adjustments for salaried employees, and related records are assigned to the department/cost center and job codes correctly
• Create, review, and audit weekend differentials, incentives and holiday pay for accuracy.
• Monitor and retain all approvals for pay batches & exceeding hours.
• Assist in accumulating all required documentation for leave of absence, Paid Family Leave (“PFL”),and suspended employees and ensure documentation is processed for accurate payment.
• Ensure the processing of owed hours and orientation training hours are reviewed, applied for payment.
• Assists with data entry of direct deposit, pay cards, membership, and 529 plans.
• Process manual paper checks, voids and reversals in accordance with payroll and banking protocol.
• Assist and cross-train with other daily duties as assigned. Special projects, year-end processing and quarterly tax balancing as requested by supervisors.
• Ensure that the agency handbook, policies & procedure guidelines, and Department of Labor Laws and Regulations are adhered to.
• Assist employees with any payroll questions and elevate to payroll management as needed.
• Maintain complete confidentiality of all Payroll and Human Resource personnel information.
• Internal/External Compliance Audits/reports
• Generate Business Intelligence and Data View Metric reports for audits and employee verifications purposes.
• Review and track payroll audits and report continuous issues to management personnel.
• Assist Senior Specialist, Implementation Specialist and Assistant Payroll Manager with special projects.
• Maintain communication with supervisor or payroll managers regarding any immediate payroll issues and concerns.
• Other duties as assigned.