Sr Payroll Clerk NY HELPS

East Central College; Williamsville (IL); On-site; USD 45,000 - 56,000; Full time

Job summary

SUNY Erie Community College is seeking a Payroll Clerk to maintain Payroll/HR records, prepare reports, and manage employee roster cards. The role works under the Payroll Systems Supervisor with room for independent judgment.

Responsibilities include data entry in the payroll system, processing checks and advices, reviewing deductions and taxes, and assisting with local, state, and federal reports. Official transcripts are required within 30 days of hire.

Qualifications

• Graduation from a high school or possession of a high school equivalency diploma.
• Three years of satisfactory office experience, including two years of Payroll/HR.
• Official transcripts required within 30 days of hire.

Responsibilities

• Maintain payroll/HR records and related reports.
• Input data into payroll/HR system to produce advices and checks.
• Verify steps, increments and salary for new hires.
• Review deductions and compile reports for compliance and audits.
• Assist with payroll processing and related reports.

Education

High school diploma or equivalent

Tools

Payroll software

Job description

Department:

Payroll

Salary/Hourly

$50,492.00 Annual

Union/Position Status

CSEA FT

Posting Closing Date

November 26, 2026

Applications must be submitted by 11:59 PM the evening before the posting closing date.

Please note that the posting will close at midnight (12:00 AM) on the posting closing date.

JOB DESCRIPTION

DISTINGUISHING FEATURED OF THE CLASS:

The work involves maintaining Payroll/HR records, reports, employee roster cards, and processing of Payroll/HR documents. This is a specialized clerical position, ensuring the proper maintenance of employee Payroll/HR records and assisting others in proper Payroll/HR documentation and process procedures. Work is performed under the direct supervision of the Payroll Systems Supervisor, with leeway for independent judgement in carrying out assignments. Performs related duties as required.

TYPICAL WORK ACTIVITIES:

• Acts as an information clerk where general knowledge of Payroll/HR questions is needed
• May apply collective bargaining agreement provisions related to Payroll/HR matters
• Maintains and prepares Payroll/HR records
• Uses the Payroll/HR computerized system to input data to produce advices and checks, compile/collect/disseminate data for reports, and maintain employee records.
• Verifies steps, increments and salary for new hire employees
• Reviews and implements Direct Deposit forms for employees
• Reviews and implements new and changed NYS and Federal tax forms for employees
• Reviews and implements increments, and rank advancement for employees
• Reviews and implements salary changes/raises/incentives for all employees
• Reviews, implements and maintains all leave banks, including FMLA and PT banks
• Reviews and implements wage verifications for employees
• Reviews and implements additional duties, extended hour, and overtime forms
• Assists in preparing manual checks for processing
• Assists in preparing regular and periodic local, state and federal reports for Payroll/HR
• Assists with tracking FMLA and PT leaves
• Assists with checking all deductions (health, dental, annuities, flex, and etc.) , while processing payroll
• Assists with audits of Payroll/HR
• Assists with implementing and processing all levies, child support orders and garnishments.
• Assists the Payroll System Supervisor with running the payroll process, and special projects.

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of the Payroll/HR Systems; extensive knowledge of ECC bargaining unit agreements and all policies related to payroll and HR; knowledge of employee benefits, levies, taxes and processes; thorough knowledge of business methods and terminology, accounting and software; ability to prepare detailed reports and to present data effectively; ability to work with others; sound professional judgment; initiative and resourcefulness; high degree of accuracy; ability to understand and follow detailed oral and written instructions; physically capable of performing the essentials functions of the position with or without a reasonable accommodation.

MINIMUM QUALIFICATIONS:

Graduation from a high school or possession of a high school equivalency diploma and three (3) years of satisfactory office experience, including two (2) years of responsible Payroll/HR experience

NOTE:

Verifiable part time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

SPECIAL REQUIREMENTS:

Official transcripts will be required for successful candidates within 30 days of hire.

New York Hiring for Emergency Limited Placement Statewide (NY HELPS)

The NY HELPS (Hiring for Emergency Limited Placement Program Statewide) isa New York State program that allows civil service agencies to hire qualified permanent employees quickly and without requiring them to take a competitive civil service exam.It was created to help agencies fill critical vacancies by streamlining the appointment process, though candidates must still meet all other minimum qualifications for the job.

Contact Human Resources at [phone] with any questions.

Our mission to offer quality education includes exposing our students to a diverse range of cultures, experiences and expertise. At SUNY Erie Community College, we value diversity and encourage applicants from all backgrounds to apply.

Notice of Non-Discrimination

SUNY Erie Community College does not discriminate in admission, employment, or in the administration of any of its policies and programs on the basis of race, color, religion, national origin, age, sex, gender, gender expression, gender identity, pregnancy, disability, sexual orientation, familial status, military status, domestic violence victim status, predisposing genetic characteristics, veteran status, criminal conviction, or any other characteristics protected by law. This applies to all students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting the office listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

The following individual has been designated to handle inquiries regarding the College’s non-discrimination policies:

Civil Rights Compliance Officer

Legal Affairs Office

North Campus

6205 Main Street

Williamsville, NY 14221

[e-mail]

For further information on notice of non-discrimination, please contact:

New York Office

United States Department of Education

Office for Civil Rights, 32 Old Slip 26thFloor,

New York, N.Y., 10005-25010;

Tel [phone]; Email: [e-mail].