Sr Payroll Clerk NY HELPS

Erie Community College; United States; On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Tuition-free college courses

Job summary

SUNY Erie Community College is seeking a Payroll Clerk to maintain payroll and HR records, input data into the payroll system, and assist with the payroll process under supervision. The role supports compliance with NYS and Federal tax forms and benefits administration.

The ideal candidate has a high school diploma with several years of office experience, including Payroll/HR tasks, and can handle complex data entry and reporting tasks accurately.

Qualifications

• High school diploma or equivalent.
• Three years of office experience, including two years in Payroll/HR.

Responsibilities

• Maintain Payroll/HR records and employee roster cards.
• Input data into the Payroll/HR system to produce pay advices and reports.
• Verify salary steps, increments and new hire salary.
• Process direct deposit forms and tax forms for employees.
• Assist with payroll audits, levies, and garnishments.

Skills

Payroll/HR knowledge

Data entry

Detail oriented

Report preparation

Education

High school diploma

Tools

Payroll software

Job description

Department: Payroll Salary/Hourly $50,492.00 Annual Union/Position Status: CSEA FT Posting Closing Date: November 26, 2026

JOB DESCRIPTION DISTINGUISHING FEATURED OF THE CLASS

The work involves maintaining Payroll/HR records, reports, employee roster cards, and processing of Payroll/HR documents. This is a specialized clerical position, ensuring the proper maintenance of employee Payroll/HR records and assisting others in proper Payroll/HR documentation and process procedures. Work is performed under the direct supervision of the Payroll Systems Supervisor, with leeway for independent judgement in carrying out assignments. Performs related duties as required.

TYPICAL WORK ACTIVITIES

• Acts as an information clerk where general knowledge of Payroll/HR questions is needed
• May apply collective bargaining agreement provisions related to Payroll/HR matters
• Maintains and prepares Payroll/HR records
• Uses the Payroll/HR computerized system to input data to produce advices and checks, compile/collect/disseminate data for reports, and maintain employee records
• Verifies steps, increments and salary for new hire employees
• Reviews and implements Direct Deposit forms for employees
• Reviews and implements new and changed NYS and Federal tax forms for employees
• Reviews and implements increments, and rank advancement for employees
• Reviews and implements salary changes/raises/incentives for all employees
• Reviews, implements and maintains all leave banks, including FMLA and PT banks
• Reviews and implements wage verifications for employees
• Reviews and implements additional duties, extended hour, and overtime forms
• Assists in preparing manual checks for processing
• Assists in preparing regular and periodic local, state and federal reports for Payroll/HR
• Assists with tracking FMLA and PT leaves
• Assists with checking all deductions (health, dental, annuities, flex, and etc.) , while processing payroll
• Assists with audits of Payroll/HR
• Assists with implementing and processing all levies, child support orders and garnishments
• Assists the Payroll System Supervisor with running the payroll process, and special projects

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of the Payroll/HR Systems; extensive knowledge of ECC bargaining unit agreements and all policies related to payroll and HR; knowledge of employee benefits, levies, taxes and processes; thorough knowledge of business methods and terminology, accounting and software; ability to prepare detailed reports and to present data effectively; ability to work with others; sound professional judgment; initiative and resourcefulness; high degree of accuracy; ability to understand and follow detailed oral and written instructions; physically capable of performing the essentials functions of the position with or without a reasonable accommodation.

MINIMUM QUALIFICATIONS

• Graduation from a high school or possession of a high school equivalency diploma and three (3) years of satisfactory office experience, including two (2) years of responsible Payroll/HR experience NOTE: Verifiable part time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

SPECIAL REQUIREMENTS

Official transcripts will be required for successful candidates within 30 days of hire.

New York Hiring for Emergency Limited Placement Statewide (NY HELPS)

The NY HELPS (Hiring for Emergency Limited Placement Program Statewide) is a New York State program that allows civil service agencies to hire qualified permanent employees quickly and without requiring them to take a competitive civil service exam. It was created to help agencies fill critical vacancies by streamlining the appointment process, though candidates must still meet all other minimum qualifications for the job. Contact Human Resources at [phone] with any questions.

Our mission to offer quality education includes exposing our students to a diverse range of cultures, experiences and expertise. At SUNY Erie Community College, we value diversity and encourage applicants from all backgrounds to apply.

Notice of Non-Discrimination

SUNY Erie Community College does not discriminate in admission, employment, or in the administration of any of its policies and programs on the basis of race, color, religion, national origin, age, sex, gender, gender expression, gender identity, pregnancy, disability, sexual orientation, familial status, military status, domestic violence victim status, predisposing genetic characteristics, veteran status, criminal conviction, or any other characteristics protected by law. This applies to all students, applicants or other members of the College community (including, but not limited to, vendors and visitors).

Grievance procedures are available to interested persons by contacting the office listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

The following individual has been designated to handle inquiries regarding the College’s non-discrimination policies: Civil Rights Compliance Officer Legal Affairs Office North Campus 6205 Main Street Williamsville, NY 14221 [e-mail] For further information on notice of non-discrimination, please contact: New York Office United States Department of Education Office for Civil Rights, 32 Old Slip 26th Floor, New York, N.Y., 10005-25010; Tel [phone]; Email: [e-mail].

SUNY Erie Community College is an Equal Opportunity Employment / Affiliation employer, dedicated to maintaining an inclusive work environment at all three of our Western New York campuses. Ideal employees will be committed to facilitating the College’s student-first experience and career-focused education; and will embrace its mission to enrich its host communities through skill, service and partnership.

• Excellent health and benefits packages are comparable to offerings through similar county and New York State positions.
• Employees can take advantage of the College’s expansive Health & Wellness initiatives; and tuition-free college courses are available for both employees and their families.

SUNY Erie Fast Fact Sheet