Payroll Clerk

Greece Central School District; City of Rochester (NY); On-site; USD 46,000 - 50,000; Full time

Job summary

Greece Central School District is seeking a Payroll Clerk to support ERS/TRS retirement reporting and payroll processing. The role requires data entry, timecard processing, and accuracy in handling payroll records under supervision.

Qualified candidates will have high school completion, an associate degree option or equivalent experience, and proficiency with Excel, Word, and Google Docs. This 12-month, 8.5-hour day position offers daily hours from 7:00 AM to 3:30 PM.

Qualifications

• Minimum education and experience options as listed in the posting.
• Proficiency in Excel and Word, plus ability to process payroll data.
• Knowledge of payroll procedures and data entry relevant to ERS/TRS reporting.

Responsibilities

• Audit and process ERS/TRS monthly retirement reports.
• Enter payroll and retirement information into WinCap and Retirement Online.
• Prepare payrolls and time cards; respond to inquiries and maintain records.

Skills

Communication

Mathematics

Word processing

Accuracy

Education

HS Diploma

Associate degree in Accounting or Finance

Tools

WinCap

Microsoft Excel

Microsoft Word

Google Docs

Job description

Questions Regarding This Posting Should Be Directed To

The Greece Central School District believes that all students benefit from a culture where diversity, inclusion, and equity with excellence are valued. Greece Central School District welcomes stakeholders who can collaborate with other staff to ensure that our policies, regulations, practices, programs and services promote equity, inclusion, and diversity.

Salary: $23.25/Hour Minimum

Bargaining Unit (click here for contracts): Teamsters Contract

Report Times: 7:00AM - 3:30PM

Daily Hours: 8.50 (7.5 Paid)

Work Year: 12-Month Position

Supervisor: Payroll Supervisor

Civil Service Title: Payroll Clerk (Competitive- NY HELPS)

Minimum Requirements

Graduation from high school or possession of an equivalency diploma, plus EITHER:

• Three (3) years of full-time or its part-time equivalent paid experience posting financial or accounting records, or entering and editing data on payroll records; OR,
• Graduation from a regionally accredited or New York State college or university with an Associate's degree in Accounting or Finance, plus one (1) year of experience as described in (A) above; OR,
• Graduation from a regionally accredited or New York State college or university with an Associate's degree, plus two (2) years of experience as described in (A) above; OR,
• Any equivalent combination of training and experience as defined by the limits of (A), (B), and (C) above.

Special Requirement

If you are appointed, you will be required to possess a valid license to operate a vehicle in NYS, or otherwise demonstrate your ability to meet the transportation needs of the position.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

Desired Qualifications

• Knowledge of: office practices, procedures, equipment, data processing systems and procedures, payroll procedures;
• Skillset: communication, mathematics, word processing, level of accuracy;
• Ability to use a calculator, make accurate arithmetic computations, interpret written materials (including union contracts), work independently;
• Physical condition commensurate with demands of the position;
• Proficiency in Microsoft Excel, Microsoft Word and Google Docs;
• Payroll experience is strongly preferred;

Position Summary/Responsibilities

• Prior experience with WinCap software preferred but not required.
• This is a specialized clerical position involving the process of preparing ERS/TRS monthly retirement reports. It also includes the processing of time cards/time sheets and preparations of payrolls. Employees prepare payroll manually and electronically. Work is performed under the general supervision of, a higher-level staff member.
• Supervision is normally not a responsibility of this class. Does related work as required.
• Audit & Process ERS/TRS monthly retirement reports. This includes adjustment reports and reconciling payments to G/L accounts.
• Enter employee payroll and retirement information into system (Wincap & Retirement Online) for automated processing. This includes, but is not limited to, contribution amounts, arrears adjustments, membership information and loan payments.
• Respond to employee and retirement inquiries and process/submit all retirement forms (e.g. prior service credit, military credit, lump sum, retirement forms and post retirement reporting.
• Update Wincap for Time & Attendance changes (includes activation of new positions, adding schedules & supervisors, API's and attendance changes).
• Calculate and verify payroll vouchers and system generated time reports.
• Verify correct positions and rates of pay from paperwork generated by Human Resources & balance all payroll entered to produce an accurate biweekly payroll.
• Other payroll duties and processes as assigned.

Questions Regarding This Posting Should Be Directed To

Name: Jaclyn Jakubowski

Title: Payroll Supervisor

Email: [e-mail]

All new employees must be fingerprinted and cleared for employment through the NYSED before employment begins.

The Greece Central School District does not discriminate on the basis of sex, race, color, religion, national origin, political affiliation, sexual orientation, marital status, ancestry, age, disability, or any other status protected by law.

To find out more about what Greece Central School District has to offer our employees, please click here.