Sr. Office Coordinator

SeaWorld Parks & Entertainment; Williamsburg (VA); On-site; USD 20,664 - 26,174; Full time

Benefits offered by this job

Free park admission

Discounts on park tickets

Park discounts on food

Scholarship opportunities

Exclusive employee events

Job summary

SeaWorld Parks & Entertainment in Williamsburg, VA seeks an Administrative Assistant to support payroll, purchasing, and office operations, ensuring accurate records and smooth daily processes.

The role requires 3+ years of experience, strong MS Office skills, and excellent written and verbal communication. You must multitask and maintain confidentiality in a fast-paced on-site setting with varied shifts.

Qualifications

• Must have at least 3 years of related experience.
• Working knowledge of Microsoft Office applications.
• Excellent written and verbal communication skills.
• Ability to multitask and adapt in a fast-paced environment.
• Must be able to lift 25 pounds and push/pull 50 pounds.

Responsibilities

• Maintain department payroll, ambassador, purchasing, and administrative files.
• Manage office machinery such as copiers, printers, fax machines, and computers.
• Prepare requisitions, track orders, process invoices, verify coding, and maintain vendor setup records.
• Assist with contract administration by organizing agreements and tracking renewals.
• Prepare and process revenue adjustments and related documentation.
• Coordinate with vendors and internal partners to resolve issues timely.
• Distribute incoming and outgoing mail.
• Input large amounts of data.
• Maintain confidential files and records.

Skills

Office experience

Microsoft Office

Communication skills

Job description

Busch Gardens is a place of thrills, fun and positive, lasting memories. And that's just what it's like to work here! As a key member of our team, you'll play a major role in bringing happiness and excitement to people from around the world. If you're dedicated, dependable and driven to deliver exceptional guest service, this is a place for you!

What You Get To Do

• Maintain department payroll, ambassador, purchasing, and administrative files
• Manage office machinery, i.e., copiers, printers, fax machines, and computers
• Prepare requisitions, track orders, process invoice and payment documentation, verify coding, follow up on approvals, and maintain vendor setup and related records
• Assist with contract administration by organizing agreements, tracking key dates and renewals, routing documents for review and signature, and maintaining contract files
• Assist with preparing and processing revenue adjustment entries and related supporting documentation
• Coordinate with vendors and internal partners to address order, billing, service, and documentation issues in a timely manner
• Distribute incoming and outgoing mail
• Input large amounts of data
• Maintain, process, and control confidential files and records
• Perform other duties as assigned

What It Takes to Succeed

• Must have at least 3 years of related experience
• Must have working knowledge of Microsoft Office applications
• Must have excellent written and verbal communication skills
• Must be able to multitask and adapt to changes in a fast-paced work environment
• Must be able to work with minimal supervision and maintain confidentiality
• Must be able to lift 25 pounds
• Must be able to push/pull 50 pounds
• Must be able to work indoors with or without AC for the entire shift
• Must be available to work varying shifts/hours based on business needs, including opening, mid-, and closing shifts; nights, weekends, and holidays
• Office experience and knowledge of the organization preferred

Compensation

15.00 USD

The perks of the position

• FREE park admission
• Discounts on park admission tickets and passes for family and friends
• Park discounts on food, merchandise, etc.
• Scholarship opportunities
• Exclusive employee events and giveaways

EEO Employer

SEAWORLD PARKS & ENTERTAINMENT IS AN EQUAL OPPORTUNITY EMPLOYER. ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO AGE, RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, SEXUAL ORIENTATION, PREGNANCY, GENDER IDENTITY OR EXPRESSION, DISABILITY OR COVERED VETERAN STATUS.