Sr. Office Coordinator

Entertainment Places; Williamsburg (VA); Hybrid; USD 21,000 - 25,000; Part time

Benefits offered by this job

Free park admission

Discounts on park tickets for family &

Park discounts on food and merchandise

Scholarship opportunities

Exclusive employee events and giveways

Job summary

Busch Gardens Williamsburg is seeking a Sr. Office Coordinator to support payroll, purchasing, contracts, and administrative operations. The role requires strong MS Office skills, confidentiality, and the ability to multitask in a fast-paced environment.

The right candidate will manage confidential records, coordinate with vendors, and assist with invoice processing, data entry, and mail distribution across the department.

Qualifications

• Must have at least 3 years of related office experience.
• Strong written and verbal communication skills.
• Ability to multitask and adapt in a fast-paced environment.
• Must be able to lift 25 pounds and push/pull 50 pounds.
• Ability to maintain confidentiality and work with minimal supervision.

Responsibilities

• Maintain department payroll, ambassador, purchasing, and administrative files.
• Manage office equipment (copiers, printers, fax machines, computers).
• Prepare requisitions, track orders, process invoices and payments, verify coding, approvals, and vendor setup records.
• Assist with contract administration by organizing agreements, tracking dates and renewals, routing for signature.
• Assist with processing revenue adjustment entries and supporting docs.
• Coordinate with vendors and internal partners to resolve order, billing, service, and documentation issues.
• Distribute incoming and outgoing mail; input large amounts of data; maintain confidential files and records.

Skills

Microsoft Office

Job description

## Sr. Office CoordinatorApplylocations: Busch Gardens Williamsburgtime type: Part timeposted on: Posted Todayjob requisition id: JR134377Busch Gardens is a place of thrills, fun and positive, lasting memories. And that's just what its like to work here! As a key member of our team, you'll play a major role in bringing happiness and excitement to people from around the world. If you're dedicated, dependable and driven to deliver exceptional guest service, this is a place for you!## What You Get To Do* Maintain department payroll, ambassador, purchasing, and administrative files* Manage office machinery, i.e., copiers, printers, fax machines, and computers* Prepare requisitions, track orders, process invoice and payment documentation, verify coding, follow up on approvals, and maintain vendor setup and related records* Assist with contract administration by organizing agreements, tracking key dates and renewals, routing documents for review and signature, and maintaining contract files* Assist with preparing and processing revenue adjustment entries and related supporting documentation* Coordinate with vendors and internal partners to address order, billing, service, and documentation issues in a timely manner* Distribute incoming and outgoing mail* Input large amounts of data* Maintain, process, and control confidential files and records* Perform other duties as assigned## ## What It Takes to Succeed* Must have at least 3 years of related experience* Must have working knowledge of Microsoft Office applications* Must have excellent written and verbal communication skills* Must be able to multitask and adapt to changes in a fast-paced work environment* Must be able to work with minimal supervision and maintain confidentiality* Must be able to lift 25 pounds* Must be able to push/pull 50 pounds* Must be able to work indoors with or without AC for the entire shift* Must be available to work varying shifts/hours based on business needs, including opening, mid-, and closing shifts; nights, weekends, and holidays* Office experience and knowledge of the organization preferred**Compensation: 15.00 USD**The perks of the position: Ambassadors will enjoy a fun, fast-paced environment, and great teammates, as well as:* FREE park admission* Discounts on park admission tickets and passes for family and friends* Park discounts on food, merchandise, etc.* Scholarship opportunities* Exclusive employee events and giveaways**EEO Employer:**SEAWORLD PARKS & ENTERTAINMENT IS AN EQUAL OPPORTUNITY EMPLOYER. ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO AGE, RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, SEXUAL ORIENTATION, PREGNANCY, GENDER IDENTITY OR EXPRESSION, DISABILITY OR COVERED VETERAN STATUS.