Sr. HR Staff Associate

Rutgers University; Newark (NJ); Hybrid; USD 62,000 - 95,000; Full time

Job summary

Rutgers University‑Newark (RU‑N) seeks a Senior HR Staff Associate – Recruitment to partner with campus leadership on talent acquisition, policy interpretation, and recruitment operations. You will ensure compliance, provide training on the ATS, and analyze workforce data to drive strategic hiring decisions.

The role emphasizes collaboration with HR Liaisons and UHR, supporting Newark campus hires, and improving processes while maintaining confidential information and accurate reporting.

Qualifications

• Requires a Bachelor’s degree in Human Resources, Business, and/or Communications or an equivalent combination of education and/or experience.
• Requires up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.

Responsibilities

• Serves as SME on job postings, recruitment, hiring, and employment processes for RU–N HR Liaisons.
• Provides strategic guidance and independent analysis on employment transactions, policy interpretation, and contractual compliance prior to UHR review and approval.
• Coordinates and leads recruitment operations for the Newark campus, ensuring alignment with university policies, CBAs, and regulations.
• Partners with University HR to review, resolve, and streamline complex hiring actions and serve as campus liaison for recruitment matters.
• Designs, develops, and delivers training for HR Liaisons and departmental staff on ATS, recruitment best practices, and compliance standards.
• Generates, analyzes, and interprets recruitment and workforce reports to support leadership decision‑making.
• Manages and maintains recruitment lifecycle data for compliance and reporting requirements.
• Leads process improvement initiatives to enhance efficiency, consistency, and candidate experience.
• Collaborates with RU–N IT to identify and resolve system integration issues and optimize processes.

Skills

Communication skills

Organizational skills

Interpersonal skills

Excel

Education

Bachelor's degree in Human Resources, Business, and/or Communications

Tools

Applicant Tracking System

Human Capital Management

Job description

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Human Resources (HR) Staff Associate –Recruitment. Reporting to the Associate Director of Human Resources, this position plays a key role in ensuring the integrity, efficiency, and compliance of the university’s talent acquisition processes while serving as a strategic partner to campus leadership, HR Liaisons, and University Human Resources ( UHR ).

This position is responsible for and not limited to the following:

• Serves as a subject matter expert and primary resource on job postings, recruitment, hiring, and employment processes for RU–N HR Liaisons.
• Provides strategic guidance and independent analysis on employment transactions, policy interpretation, and contractual compliance prior to UHR review and approval.
• Coordinates and leads recruitment operations for the Newark campus, ensuring alignment with University policies, collective bargaining agreements, and federal/state employment regulations.
• Partners with University Human Resources ( UHR ) to review, resolve, and streamline complex hiring actions and serve as the campus liaison for all recruitment-related matters.
• Designs, develops, and delivers training for HR Liaisons and departmental staff on the Applicant Tracking System ( ATS ), recruitment best practices, and compliance standards.
• Generates, analyzes, and interprets recruitment and workforce reports, providing data-driven insights and recommendations to support leadership decision-making.
• Manages and maintains recruitment lifecycle data, ensuring accuracy, consistency, and integrity of applicant tracking information from job posting through hire, in support of compliance and reporting requirements.
• Leads process improvement initiatives to enhance efficiency, consistency, and candidate experience across recruitment operations.
• Collaborates with RU–N IT and University systems teams to identify and resolve technical or process integration issues, ensuring continuous system optimization.
• Supports the HR–Newark leadership team in the planning and implementation of special projects, events, and HR initiatives.
• Oversees office operations, including calendar management, project tracking, and internal communications, ensuring timely and accurate responses to inquiries.
• Serves as a liaison to campus departments and employees, promoting HR excellence, collaboration, and service-oriented solutions.
• Performs other related duties as assigned.

FLSA

FLSA Nonexempt

Grade

Grade 04

Salary Details

Minimum Salary

Minimum Salary 62129.000

Mid Range Salary 78642.000

Maximum Salary

Maximum Salary 95154.000

Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours 37.5

Standard Hours 37.50

Daily Work Shift

Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .

Union Description

Union Description Administrators Confidential

Payroll Designation

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility ABP

Qualifications Minimum Education and Experience

• Requires a Bachelor’s degree in Human Resources, Business, and/or Communications or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, report writing, and the ability to maintain confidentiality.
• Requires up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Also requires two years of relevant experience.
• Requires excellent communication, organizational, interpersonal, and computer skills.
• Must be able to perform multiple tasks in a fast-paced environment.
• Requires meticulous attention to accuracy and details.
• Must be proficient in the use of Microsoft Excel.

Preferred Qualifications

• Experience in higher education preferred.
• Demonstrates reporting abilities, analytical thinking, organizational skills, a thorough understanding of Human Resources and Business needs
• Applicant Tracking System, Human Capital Management, and other related employment systems.

Equipment Utilized

• Applicant Tracking System, Human Capital Management, and other related employment systems.

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number 26ST2014

Posting Open Date 10/21/2026

Special Instructions to Applicants

Regional Campus

Home Location Campus

City Newark

State NJ

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education you have completed?
  • High School Diploma/GED
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Ph.D.
• * Do you have at least two years of relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy?
  • Yes
  • No
• * Do you have experience managing and analyzing recruitment or applicant data, including tracking recruitment activity, identifying trends, maintaining reports, and ensuring data accuracy?
  • Yes
  • No
• * Have you been in your current position for 6 months?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Non-Discrimination-Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-3973 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

Rutgers University participates in the E-Verify program as required by law. Learn more about the E-Verify program .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [e-mail] .

To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .