Administrative Assistant

Rutgers University; Newark (NJ); Hybrid; USD 53,000 - 77,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Competitive retirement benefits

Educational benefits

Life insurance coverage

Employee discount programs

Job summary

Rutgers University – Newark is seeking an Administrative Assistant to provide comprehensive asset management and administrative support for NJ- STEP. The role reports to the Business Specialist and is fully on-site with potential hybrid work arrangements, 37.5 hours weekly.

Responsibilities include coordinating program assets, scheduling, preparing reports, and acting as a liaison. Requires a bachelor’s degree and up to two years’ related experience, with strong communication and confidentiality

Qualifications

• Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
• Requires up to two years relevant experience in an administrative function, excellent communication and interpersonal skills, and computer literacy.

Responsibilities

• Provides administrative support to unit management by assisting with the coordination and administration of program assets, projects, and/or processes and with the preparation and control of records, reports, and documents.
• Schedules appointments, arranges logistics, and assists with event and meeting planning.
• Processes various administrative documents and reports.
• Creates routine informational materials.
• Serves as liaison within and outside the unit.
• Works under direct supervision and within established work parameters for the unit.

Skills

Communication

Interpersonal skills

Confidentiality

Education

Bachelor's degree in a related field

Tools

Microsoft Office Suite

Box

Canvas

Job description

Job Category Staff & Executive - Administrative & Support

Department

Department NJ Step

Overview

The New Jersey Scholarship and Transformative Education (NJ- STEP ) Consortium is an association of higher education institutions that work in partnership with the New Jersey Department of Corrections and State Parole to provide comprehensive college degree programs for students while incarcerated and to assist with their transition to college life and further degree work upon release. Under the office of the Chancellor, NJ- STEP serves a statewide population of people enrolled in college while in prison, on parole, and post-incarceration. NJ- STEP operates at each Rutgers campus, in 5 separate prisons, and a variety of residential reentry programs and partner college campuses across the state. For further information, please visit http://njstep.newark.rutgers.edu/

Posting Summary

Rutgers University – Newark, an urban public research anchor institution, located in Newark, New Jersey, a city of promise, is seeking anAdministrative Assistant. Reporting to the Business Specialist, this fully on-site, five-day-a-week position provides comprehensive asset management and general administrative support for NJ- STEP .

This position is responsible for and not limited to the following:

• Provides administrative support to unit management by assisting with the coordination and administration of program assets, projects, and/or processes and with the preparation and control of records, reports, and documents.
• Schedules appointments, arranges logistics, and assists with event and meeting planning.
• Processes various administrative documents and reports.
• Creates routine informational materials.
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the NJ- STEP , and the tasks and responsibilities of the Administrative Assistant in achieving unit goals.
• Serves as liaison within and outside the unit.
• Works under direct supervision, with specific instructions on routine or semi-routine work and within established work parameters for the unit.
• The NJ- STEP program requires a high degree of professionalism and resourcefulness.
• Access to sensitive information requires the ability to exercise higher levels of confidentiality and discretion.

This is a grant-funded position contingent upon the availability of funds.

FLSA

FLSA Nonexempt

Grade

Grade 03

Salary Details

Minimum Salary

Minimum Salary 52602.480

Mid Range Salary 64788.980

Maximum Salary

Maximum Salary 76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time

Working Hours

Working Hours 37.5

Standard Hours

Standard Hours 37.50

Daily Work Shift

Daily Work Shift Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

Union Description URA-AFT Administrative

Payroll Designation

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
• Requires up to two years relevant experience in an administrative function, excellent communication and interpersonal skills, and computer literacy.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Preferred Qualifications

• Advanced skills in Microsoft Office Suite, Box, and Canvas preferred.
• Standard office equipment.

Physical Demands and Work Environment

• Requires occasional travel to Rutgers campuses and off-site locations to perform departmental responsibilities.

Special Conditions

Posting Number

Posting Number 26ST1910

Posting Open Date

Posting Open Date 10/16/2026

Special Instructions to Applicants

Regional Campus

Home Location Campus

City

City Newark

State

State NJ

Position Information Recruitment/Posting Title Administrative Assistant Job Category Staff & Executive - Administrative & Support Department NJ Step Overview The New Jersey Scholarship and Transformative Education (NJ- STEP ) Consortium is an association of higher education institutions that work in partnership with the New Jersey Department of Corrections and State Parole to provide comprehensive college degree programs for students while incarcerated and to assist with their transition to college life and further degree work upon release. Under the office of the Chancellor, NJ- STEP serves a statewide population of people enrolled in college while in prison, on parole, and post-incarceration. NJ- STEP operates at each Rutgers campus, in 5 separate prisons, and a variety of residential reentry programs and partner college campuses across the state. For further information, please visit http://njstep.newark.rutgers.edu/

Posting Summary Rutgers University – Newark, an urban public research anchor institution, located in Newark, New Jersey, a city of promise, is seeking anAdministrative Assistant. Reporting to the Business Specialist, this fully on-site, five-day-a-week position provides comprehensive asset management and general administrative support for NJ- STEP .
This position is responsible for and not limited to the following:

• Provides administrative support to unit management by assisting with the coordination and administration of program assets, projects, and/or processes and with the preparation and control of records, reports, and documents.
• Schedules appointments, arranges logistics, and assists with event and meeting planning.
• Processes various administrative documents and reports.
• Creates routine informational materials.
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the NJ- STEP , and the tasks and responsibilities of the Administrative Assistant in achieving unit goals.
• Serves as liaison within and outside the unit.
• Works under direct supervision, with specific instructions on routine or semi-routine work and within established work parameters for the unit.
• The NJ- STEP program requires a high degree of professionalism and resourcefulness.
• Access to sensitive information requires the ability to exercise higher levels of confidentiality and discretion.

This is a grant-funded position contingent upon the availability of funds. FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education you have completed?
  • High School Diploma/GED
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Ph.D.
• * Do you have two years of relevant experience in an administrative function, excellent communication and interpersonal skills, and computer literacy?
  • Yes
  • No
• * Have you been in your current position for 6 months?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Non-Discrimination-Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-3973 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

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