HCM Specialist II
Rutgers University
Get a reply from this employer
Your resume and cover letter, tailored to exactly what they’re hiring for.
Benefits offered by this job
Job summary
Rutgers University in New Brunswick, NJ seeks a Human Capital Management Specialist II to manage HR/payroll transactions from hire to separation. You will validate data, review documentation, and ensure compliance with policies and contracts, while supporting schools and departmental partners.
The role emphasizes cross-functional transaction initiation and compliance review, data integrity, and process improvement to deliver accurate, timely personnel administration across the University.
Qualifications
- Bachelor's degree or equivalent combination of education and experience.
- Strong data entry, analytical, mathematical, statistical, and problem-solving skills.
- Excellent organizational, interpersonal, communication, collaborative, and client service abilities.
- Ability to follow direction and apply university policies, bargaining unit contract terms, and applicable federal/state requirements.
Responsibilities
- Prepares employee transactions, enters data, and routes requests for review.
- Reviews and approves assigned transactions, including salary and offer-letter documentation.
- Checks calculations, documentation, and approvals against policies and contracts.
- Tracks requests, resolves processing issues, and provides timely customer service.
- Assists with compensation programs, reporting, and client training while maintaining confidentiality.
Skills
Education
Tools
Job description
Oct 19, 2026
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list.Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
University Human Resources ( UHR ) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.
Rutgers, The State University of New Jersey, is seeking a Human Capital Management Specialist II for University Human Resources ( UHR ). Under the direction of the Human Capital Management leadership team, this position prepares and reviews HR and payroll transactions for positions from hire through separation.
This position is responsible for the initiation, review, processing, approval, and auditing of personnel transactions supporting the University's temporary and permanent workforce needs. The position ensures transactions are complete, accurate, timely, and compliant with applicable employment laws, collective negotiations agreements, University policies, and established business procedures. Responsibilities include validating employment and assignment data, reviewing supporting documentation, identifying incompatible or incomplete transactions, conducting pre- and post-transaction audits, and processing time-sensitive personnel actions to reduce errors and support accurate employee and payroll records.
The position serves as a key resource to schools, units, and departmental representatives by communicating transaction issues, explaining applicable requirements, and recommending appropriate solutions to resolve errors or employment conflicts. The position also supports continuous improvement and data integrity by identifying recurring trends and process gaps, assisting with corrective actions, and providing training and guidance to departmental partners and team members. Through cross-functional knowledge of both transaction initiation and compliance review, the position helps ensure consistent service delivery, appropriate team coverage, and efficient, compliant personnel administration across the University.
Among the key duties of this position are the following:
- Prepares employee transactions, enters data, and routes requests for review.
- Reviews and approves assigned transactions, including salary and offer-letter documentation, before processing actions affecting payment.
- Checks calculations, documentation, and approvals against university policies, bargaining unit contracts, and applicable federal and state requirements.
- Tracks requests, resolves processing issues, and provides timely customer service.
- Assists with compensation programs, reporting, procedure updates, and client training while maintaining confidentiality.
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
- Bachelor's degree in a related field; or an equivalent combination of education and/or experience.
- Effective data entry, analytical, mathematical, statistical, and problem-solving skills, with strong attention to detail.
- Strong organizational, interpersonal, communication, collaborative, and client service skills.
- Ability to follow direction and apply university policies, bargaining unit contract terms, and applicable federal and state requirements.
- Ability to set priorities, meet deadlines, research issues, develop action plans, and adapt to changing assignments.
- Ability to work independently and as part of a team, perform both initiator/preparer and reviewer/approver duties, and maintain confidentiality.
- Strong analytical, organizational, customer service, and written and verbal communication skills, with demonstrated ability to manage multiple priorities and time-sensitive transactions while maintaining a high degree of accuracy and confidentiality.
- PeopleSoft HCM , HCM Cloud, and Payroll systems; HR transaction templates and workflow tools; Microsoft Excel, Word, and as applicable, web-based HR applications.
- Office environment with regular computer use and review of electronic and paper records.
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
