Administrative Assistant II - Remote

Jobsultant Solutions; Austin (TX); Remote; Full time

Job summary

A professional services company is seeking an Administrative Assistant II to support Senior Leadership in Austin, Texas. The ideal candidate will have six years of relevant experience and a strong command of Microsoft Office. Responsibilities include managing schedules, handling communications, and maintaining documentation. Applicants must be US Citizens or Permanent Residents. Join a diverse team that values creativity, organization, and a strong work ethic.

Qualifications

• Six years of relevant work experience required.
• Demonstrated proficiency in Microsoft products necessary.
• Ability to maintain effective working relationships.

Responsibilities

• Support Senior Leadership in completing projects.
• Schedule appointments and manage a positive office environment.
• Maintain confidential files and control documentation.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Interpersonal Skills

Communication Skills

Education

High School Diploma or GED

Professional Certification (preferred)

Job description

About the job Administrative Assistant II - Remote

The Administrative Assistant II is responsible to support department Senior Leadership in completing projects and generally coordinate the daily functions as they relate to Senior Leadership's responsibility for overall health plan administration. Exercises discretion and independent judgment in matters of importance.

Major Functions (Duties and Responsibilities)

1. Perform a broad range of administrative duties for the department's Senior Leadership, use initiative and judgment in handling sensitive and confidential details.
2. Exercise independent judgment and discretion in such tasks as scheduling appointments, receive and screen visitors and telephone calls. Rely on experience and judgment to plan and accomplish goals.
3. Maintain and control confidential files and records, prepare all required reports and correspondence.
4. Maintain appointment schedule, distribute all directed correspondence, and establish priorities with Senior Director on a daily basis.
5. Develop and maintain an appropriate system for electronic filing key documents and presentations.
6. Exercise considerable discretion and finesse in dealing with contacts to effectively carry out the internal and external relationship of the Senior Director office.
7. Maintain a positive and professional attitude at all times, act as a model for others to emulate. Work with other AAs to organize joint projects and meetings as necessary.
8. Complete other duties as assigned by Senior Leadership.

Qualifications

Six (6) years of relevant work experience. Demonstrate superior interpersonal and administrative skills commensurate with years of experience. High School Diploma or GED required. Preferred Education Professional Certification. Professional Licenses. Driver's License Required.

Skills Requirement: Demonstrated proficiency in Microsoft products: Word, Excel, Power Point, and Access, sufficient for use in all aspects of an office environment. A minimum requirement of 55-60 wpm (as tested by IEHP). Excellent interpersonal and communication skills.

Abilities Requirement: Ability to establish and maintain effective working relationships both within and outside of the organization. A wide degree of creativity and latitude is expected. Extremely organized, with sharp attention to detail. Strong work ethic and possess a willingness and ability to learn. Commitment to Team Culture.

Equal Opportunities: Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable law. PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.