Administrative Assistant - Remote, USA

Jobsultant Solutions; Seattle (WA); Remote; USD 45,000 - 60,000; Full time

Job summary

A remote support services firm is seeking an experienced Administrative Assistant to join their team. The role involves managing complex calendars, facilitating travel arrangements, and handling expense reports for clients. Applicants should have over 2 years of administrative experience and be adept with Microsoft Office. The position is full-time and remote, requiring strong prioritization and organizational skills. Ideal candidates will be proactive and possess excellent communication abilities.

Qualifications

• 2+ years of experience providing administrative support.
• 1+ years of experience managing calendars and travel logistics.
• Experience with Microsoft Office and managing expense reports.

Responsibilities

• Provide remote high-volume calendaring, travel, and expense support.
• Manage complex calendars and schedule multiple clients' meetings.
• Prepare and submit corporate card expense reports.

Skills

Calendar management

Travel coordination

Expense reporting

Microsoft Office

Customer service

Job description

About the job Administrative Assistant - Remote, USA

We are seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and managing expense reports for a number of clients. The Admin Specialists provide remote support to clients across the Company and its locations. This is a full time position.

Administrative Specialist Responsibilities:

• Provide remote high-volume calendaring, travel, and expense support
• Manage complex calendars for multiple clients
• Schedule internal and external meetings for multiple clients
• Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
• Learn and utilize internal and external tools to provide calendar support
• Establish ongoing relationship and communications with clients to learn business priorities and apply to support
• Partner with clients and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to clients
• Coordinate domestic and international travel arrangements via Concur
• Prepare and submit corporate card expense reports
• Maintain program scope of support within agreed-upon service level agreements
• Educate and inform clients on program goals, scope and service level agreements
• Draft and send communications to clients about transitions or changes in support
• Provide coverage support for Admin Specialist colleagues
• Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Minimum Qualifications:

• 2+ years of experience providing administrative support
• 2+ years of experience managing calendars
• 1+ years of experience coordinating travel logistics
• 1+ years of experience managing expense reports
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred Qualifications:

• Experience supporting 2+ more executives simultaneously
• 1+ years customer service experience
• 1+ years high-volume coordination experience (shared services, recruiting coordination)
• Experience building relationships across a larger company

Equal Opportunities

Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable. PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.