Administrative Assistant

PRIDE Industries; United States; Hybrid; USD 26,000 - 30,000; Full time

Job summary

PRIDE Industries is seeking an Administrative Assistant to support site/department management with a range of clerical duties. The role requires coordinating workflows, processing transactions, and maintaining reports under limited supervision.

Responsibilities include organizing files, handling correspondence, scheduling meetings, and providing general admin support. The ideal candidate has strong communication, organizational skills, and customer service abilities, with a high school diploma

Qualifications

• High School Diploma or GED required.
• 1+ year of administrative support experience.
• Proficient with word processing, spreadsheets, databases and presentation software.
• Ability to enter or upload data and format various documents.
• Strong organizational skills and familiarity with standard admin processes.
• Ability to adapt to changing priorities in a fast-paced environment.
• Excellent written and verbal communication.
• Customer service and interpersonal skills.
• Basic math skills and problem solving abilities.

Responsibilities

• Organizes and coordinates office workflow.
• Communicates procedural information and releases data, ensuring confidentiality.
• Composes correspondence, completes forms, and prepares documents.
• Sets up and maintains files and records for audits; maintains logs and reports.
• Participates in meetings to share information and stay current.
• Schedules meetings, prepares agendas, and arranges facilities and services.
• Coordinates site events and programs with other departments and customers.
• Provides general administrative support including supplies and purchasing.
• Performs other duties and special projects as assigned.

Skills

Data entry

Office software

Customer service

Organizational skills

Communication skills

Problem solving

Education

High School Diploma or GED

Tools

Word processing

Spreadsheets

Database software

Presentations

Job description

Pay Rate

$19.00 per hour

Telecommute Status

Hybrid

Work Location

2 days onsite

PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:

Job Description

PRIDE Industries

Job: Administrative Assistant

Job Code: AA044 - PR-Admin Assistant

HR Title Group: Administrative

Salary Grade: N16

FLSA Status: Non-Exempt

Approval Date: July 2024

SUPERVISES: There are no direct reports with this position.

POSITION SUMMARY

Under limited supervision the Administrative Assistant performs a variety of administrative and clerical duties in support of Site or Department Management, or a specialized business process. Employees in this job class implement workflows, process transactions, administer maintenance and service contracts and coordinate human resources processes. This job requires general knowledge of the site or department supported, advanced administrative and organizational skills, the ability to coordinate work processes, design and format reports from data base systems, and apply specialized procedures.

TYPICAL DUTIES

1. *Organizes and coordinates office workflow.
2. *Communicates procedural information and releases data, ensuring appropriate consideration of confidential issues.
3. *Composes correspondence, completes forms, and prepares documents.
4. *Sets-up and maintains files and records including those that are necessary for regulatory or audit purposes. Maintains and updates logs, forms, reports and spreadsheets.
5. *Participates in meetings to share information and to maintain current knowledge of areas supported.
6. *Schedules meetings, produces agendas and materials, and arranges for facilities and services.
7. *Coordinates Company sponsored events and special programs at the site or department level, which may require working with other departments, outside entities and customers.
8. *Provides general administrative support such as ordering and maintaining levels of office supplies, completing purchase orders/check requests and mailing overnight packages.
9. Performs other duties and special projects as assigned.

* Denotes Essential Job Function

MINIMUM QUALIFICATIONS

• High School Diploma or G.E.D.;
• One of more years of experience providing skilled administrative and clerical support;
• Computer literacy including knowledge of word processing, spreadsheet, database and presentation software;
• Skills to enter or upload data and format a variety of documents, including memos, spreadsheets and reports;
• Strong organizational skills and familiarity with standard administrative processes and systems;
• Flexibility for responding to competing demands and continually changing work priorities in a fast-paced environment;
• Ability to communicate effectively and respond to questions and requests from team, customers and others;
• Effective written communication skills using appropriate business English;
• Human relations skills to maintain effective working relationships with team;
• Effective customer service skills;
• Intermediate computer literacy including knowledge of word processing, spreadsheet, database and presentation software;
• Basic mathematical ability including addition, subtraction, multiplication, and division;
• Demonstrated customer service, problem solving and common sense skills.

EDUCATION REQUIREMENTS

High School Diploma or GED

CERTIFICATES REQUIRED

The following licenses or certificates may be required depending on local, state and/or contract requirements:

Not Applicable

PHYSICAL REQUIREMENTS

• Viewing computer screen/monitor
• Keyboarding
• Answering phone/making calls

WORK ENVIRONMENT

Work is performed in a normal office environment with limited privacy and some exposure to background noise.

DISCLAIMER

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.

At PRIDE, we make a difference in the lives of many, one job at a time.

PRIDE Industries is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other characteristic protected by law.

Learn more about who we are and what we stand for at www.prideindustries.com.