Office Coordinator

Barrett Distribution Centers, Inc.; Olive Branch (MS); On-site; USD 47,000 - 51,000; Full time

Job summary

Barrett Distribution Centers in Olive Branch, MS is seeking an Office Coordinator to support operations with administrative tasks.

The role reports to the General Manager/Operations Manager and works 7:30am-4:15pm, Monday-Friday, at a pay of $23.00/hour. The position involves data entry, calendar management, prep of reports, and payroll submissions using Kronos.

Qualifications

• Prior related office experience preferred; experience in a distribution facility strongly preferred.
• Ability to read, write, and communicate effectively in English (Bilingual Spanish/English skills preferred).
• Proficient with all Microsoft applications.
• Proficient with Kronos payroll management and similar computer applications.
• Strong interpersonal and communication skills with ability to work under pressure and balance competing priorities.
• Strong organizational skills and attention to detail.

Responsibilities

• Perform administrative and clerical tasks including data entry; copying; filing; drafting letters, memos, invoices, reports, word and excel documents, PowerPoint and retrieving information as needed.
• Handle confidential and time-sensitive issues and documents.
• Maintain accurate and current inventory levels for warehouse supplies and record accordingly.
• Schedule meetings; prepare agendas and supporting documents; distribute materials to attendees; arrange rooms and refreshments.
• Manage MS Outlook calendars, contacts and email accounts for managers as necessary.
• Record expenses and track to budgeted expenses; note potential concerns.
• Prepare reports, analyses, presentations, SOPs and routine correspondence; review for accuracy.
• Perform Kronos timekeeping functions and payroll submissions.
• Maintain warehouse employee roster and daily headcount data.
• Assist with onboarding logistics such as badges, lockers, and system access.
• Performs other duties as assigned.

Skills

Data entry

Communication

Organizational skills

Problem solving

Bilingual Spanish/English

Work under pressure

Attention to detail

Tools

Kronos Payroll

Microsoft Office

Job description

Who We Are

Who We Are

Barrett Distribution Centers is a leader in providing customized third-party logistics, omni-channel distribution, and direct-to-consumer fulfillment services for customers in a variety of industries. More than anything else, we’re a trusted consultant to our customers, working tirelessly to find solutions to their business challenges.

Here at Barrett, we’re looking for smart, hard-working top performers who are interested in joining a fantastic team within a fast-growing company. If this sounds like you and you’re looking for a new home that rewards excellent work, effort, and collaboration, Barrett is the place for you!

The Position

The Office Coordinator, reporting to the General Manager/Operations Manager, will perform administrative tasks and services to support effective and efficient operations of the distribution facility.

This shift works 7:30am-4:15pm, Monday-Friday.

The compensation for this role is $23.00/hour.

How You’ll Make An Impact

• Perform administrative and clerical tasks as assigned; including, but not limited to, data entry; copying; filing; drafting letters, memos, invoices, reports, word and excel documents, PowerPoint and retrieving information as needed
• Responsible for handling confidential and time-sensitive issues and documents.
• Maintain accurate and current inventory levels for warehouse supplies and record appropriately in accordance with customer and company specifications.
• Schedule meetings as requested; types agendas and supporting documents; compiles agendas, related materials and distributes to meeting members; arranges for rooms and refreshments.
• Manage MS Outlook calendars, contacts and email accounts for managers when necessary
• Record expenses and tracks to budgeted expenses, notes area of potential concern.
• Prepare reports, analysis, presentations/visual aids, SOPs and routine correspondence; reviews to ensure accuracy
• Perform various Kronos time keeping functions and reporting, including submitting time to agencies for payroll.
• Maintains warehouse employee roster, updates daily; Collects, monitors and reports on headcount data.
• Assists with employee onboarding logistics such as distributing access badges, assigning employee lockers and issuing system login access
• Performs other duties as assigned.

Qualifications

• Prior related office experience preferred; experience in a distribution facility strongly preferred.
• Ability to read, write, and communicate effectively in English (Bilingual Spanish/English skills preferred).
• Proficient with all Microsoft applications.
• Proficient with or the ability to quickly learn payroll management (Kronos) and similar computer applications.
• Must demonstrate high level of interpersonal and communication skills with ability to work well under pressure and problem solve across a variety of business processes. Able to balance competing priorities, complex situations, and tight deadlines.
• Strong emphasis on organizational skills and attention to detail.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by the personnel so classified.

Barrett Distribution Centers is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, retaliation, national origin, ancestry, sexual orientation, gender, gender identity/expression, mental or physical disability, genetic information, choice of health insurance, marital status, age, veteran status or any other basis protected by law.