Sr. Administrative Assistant

Heritage Auctions, Inc.; Dallas (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Paid time off

401k savings plans

Onsite gym with access to a personal训练

Job summary

Heritage Auctions, Inc. in Dallas, TX is seeking an Administrative Assistant to support the CEO and President's Executive Assistant. You will coordinate office operations, manage administrative processes, and assist with meetings and events.

The ideal candidate is organized, detail-oriented, professional, and comfortable handling both business and occasional personal tasks for executive leadership. Join a collaborative team at a world‑class collectibles auctioneer.

Qualifications

• The position requires 3–5 years of professional administrative support experience.
• Experience supporting executives or senior leaders is strongly preferred.
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Associate degree or additional administrative training is preferred.
• Strong organizational, time management, and multitasking skills.

Responsibilities

• Provide administrative support to the executive office.
• Assist with administrative projects and workflow coordination across the executive team.
• Support expense reporting, wire transfers, invoices, and related tasks.
• Handle personal and business errands for executive leadership as needed.
• Maintain confidential information with discretion.
• Support intake, processing, and movement of consigned property and artwork.
• Assist with special projects and other duties as assigned.
• Manage office supplies, kitchen inventory, and breakroom stocking.
• Coordinate mail, shipping, and courier services.
• Arrange meeting and event logistics, reservations, catering, tech setup, and seating.

Skills

Attention to detail

Communication skills

Organizational skills

Discretion

Time management

Education

Associate degree or admin training

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Job description

Description

Build your career with Heritage Auctions, the world’s largest collectibles auctioneer.

Celebrating its 50th anniversary in 2026, Heritage Auctions has spent five decades connecting collectors with extraordinary objects and the stories behind them. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage serves more than 50 auction categories, including Coins, Sports, Comics, Entertainment, Historical, Jewelry, Fine and Decorative Art, Luxury Accessories, Wine, and many more. Join a collaborative, fast-paced company where curiosity is valued, expertise is celebrated, and every day offers an opportunity to work with remarkable pieces of history and culture.

SUMMARY:

The Administrative Assistant supports the executive office under the direction of the CEO's and President's Executive Assistant. This role is responsible for coordinating office operations, managing administrative processes, and supporting executive meetings and events. The ideal candidate is organized, detail-oriented, professional, and comfortable handling both business and occasional personal administrative tasks for executive leadership.

BENEFITS:

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Onsite gym with access to a personal trainer

COMPENSATION:

Commensurate on experience

LOCATION:

South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

ESSENTIAL DUTIES AND RESPONSIBILITES:

• Provide administrative support to the executive office.
• Assist with administrative projects and workflow coordination across the executive team.
• Support recurring administrative processes, including expense reporting, wire transfer requests, invoice processing, and other administrative tasks.
• Handle personal and business-related errands for executive leadership as needed.
• Maintain organized records and handle confidential information with discretion.
• Support the intake, processing, and movement of consigned property and artwork.
• Assist with special projects and other duties, as assigned.
• Manage office supplies, kitchen inventory, and breakroom stocking.
• Coordinate incoming and outgoing mail, shipping, package distribution, and courier services.
• Coordinate meeting and event logistics, including room reservations, catering, technology setup, and seating arrangements.
• Assist with executive meetings and company events, ensuring meeting spaces are prepared and restored afterward.

Requirements

EDUCATION:

• Associate's degree or additional administrative training preferred.

EXPERIENCE:

• 3–5 years of professional administrative support experience required.
• Experience supporting executives or senior leaders, strongly preferred.
• Experience with office operations, expense reporting, event coordination, and vendor management preferred.
• Candidates without prior administrative assistant, executive assistant, office coordinator, or similar administrative support experience will not be considered.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, time management, and multitasking skills.
• Excellent attention to detail and follow-through.
• Professional communication and interpersonal skills.
• Ability to work independently, maintain confidentiality, and exercise sound judgment.
• Flexible, service-oriented, and willing to assist with occasional personal requests for executive leadership.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE