Inventory Control Admin

Heritage Auctions, Inc.; Dallas (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Paid time off

401k savings plans

Onsite gym with personal trainer

Job summary

Heritage Auctions, Inc. in Dallas seeks an Entry-Level Inventory Control Administrator to enter, track, and monitor inventory and departmental item processing at our Dallas Headquarters. The role is full-time and onsite.

Responsibilities include processing purchase requests, labeling items, and maintaining accurate inventory data, with occasional travel for inventory-related activities. Benefits include medical/dental/vision, PTO, 401k, and an onsite gym.

Qualifications

• Strong verbal and written communication.
• Able to multitask in a fast-paced office.
• Detail-oriented with high accuracy.
• Willingness to learn and take direction.
• Self-motivated with a strong work ethic.
• Able to follow set standards and procedures.
• Analytical and solving problems.

Responsibilities

• Receive and process purchase requests
• Ensure correct items are received according to requests and invoices
• Label items with appropriate information
• Input item information into the inventory system accurately
• Coordinate with Graders
• Assist in scheduling, reconciling, analyzing, and reporting physical inventories within the required time
• Must be able to travel 6-10 times a year for 4-6 days

Skills

Communication skills

Multitasking

Attention to detail

Willingness to learn

Self-motivation

Work ethic

Follow standards

Problem solving

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Description

Build your career with Heritage Auctions, the world's largest collectibles auctioneer.

Celebrating its 50th anniversary in 2026, Heritage Auctions has spent five decades connecting collectors with extraordinary objects and the stories behind them. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage serves more than 50 auction categories, including Coins, Sports, Comics, Entertainment, Historical, Jewelry, Fine and Decorative Art, Luxury Accessories, Wine, and many more. Join a collaborative, fast-paced company where curiosity is valued, expertise is celebrated, and every day offers an opportunity to work with remarkable pieces of history and culture.

SUMMARY

We are seeking an Entry-Level Inventory Control Administrator responsible for entering, tracking, and monitoring inventory and departmental item processing.

SCHEDULE

This is a full-time onsite position at our Dallas Headquarters

BENEFITS

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Onsite gym with access to a personal trainer

COMPENSATION

Commensurate based on experience.

LOCATION

South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned.

• Receive and process purchase requests
• Ensure correct items are received according to requests and invoices
• Label items with appropriate information
• Input item information into the inventory system accurately
• Coordinate with Graders
• Assist in scheduling, reconciling, analyzing, and reporting physical inventories within the required time
• Must be able to travel 6-10 times a year for 4-6 days

Requirements

SKILLS AND ABILITIES

• Have excellent communication skills, verbal and written
• High ability to multitask
• Have excellent attention to detail
• High willingness to learn with a positive attitude
• Self-motivation and strong work ethic
• Ability to follow set standards and take direction
• Ability to analyze and propose solutions to problems
• Ability to work in a fast-paced, multi-project, and dynamic environment
• Excellent organizational skills: accurate and thorough
• Absolute drive to complete projects on time and in a detailed manner
• Proficiency in Microsoft Office Suite, including:

- Word: document formatting, templates, and mail merge

- Excel: spreadsheets, formulas, and data reporting

- Outlook: calendar management, task coordination, and handling high-volume correspondence

WORK ENVIRONMENT

Individuals must be able to work in a very fast-paced and team-focused office environment.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE