Athletics Admin & Operations Lead

The Chronicle Of Higher Education, Inc.; Orem (UT); On-site; USD 47,000 - 55,000; Full time

Job summary

Utah Valley University is seeking a Senior Administrative Assistant to support the AVP Athletics. You will manage office operations, scheduling, communications, and data management for a fast-paced athletic department.

Responsibilities include posting jobs, coordinating interviews, onboarding new hires, handling payments, contracts, and asset tracking, while maintaining confidentiality and delivering high-quality service to faculty, staff, and partners.

Qualifications

• Degree or combination of education and experience totaling five years.
• Experience supporting executives in a fast-paced environment preferred.
• Strong communication and organizational skills required.

Responsibilities

• Provide comprehensive administrative support to the Director and Associate Director of Athletics.
• Coordinate hiring process, including interviews and onboarding.
• Manage payments, contracts, and departmental assets.
• Plan events and coordinate travel and scheduling.
• Respond to coaching and staff requests and maintain confidential information.

Skills

Technology

Organization

Communication

Interpersonal Skills

Problem-Solving

Attention to Detail

Time Management

Education

Bachelor's degree + 1 year experience

Associate's degree + 3 years experience

Tools

Microsoft Office

Google Workspace

AI systems

Job description

Utah Valley University is seeking a Senior Administrative Assistant to support the AVP Athletics. You will manage office operations, scheduling, communications, and data management for a fast-paced athletic department.

Responsibilities include posting jobs, coordinating interviews, onboarding new hires, handling payments, contracts, and asset tracking, while maintaining confidentiality and delivering high-quality service to faculty, staff, and partners.