Sr Accounts Payable Specialist

Asbury Communities; Maryland; Hybrid; USD 39,000 - 41,000; Full time

Job summary

Asbury Communities in Maryland is seeking an experienced Accounts Payable professional to join our hybrid team. You will process invoices, manage payments, and work with ERP and NetSuite to ensure accurate, timely processing.

The role emphasizes compliance, vendor onboarding, and continuous process improvement, with a 3-5 year background in high-volume AP and strong Excel skills.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• 3 to 5 years of Accounts Payable experience in a high-volume, paperless environment.
• Experience with AP technologies, system implementations, and process improvements.
• Strong Microsoft Excel skills and experience with ERP/document management systems.

Responsibilities

• Process invoices, check requests, employee expenses, and corporate card transactions through a paperless AP system and ERP.
• Participate in AP, expense, vendor, and ERP system implementations, testing, upgrades, and improvements.
• Manage weekly and off-cycle payment runs (ACH and checks) and verify details before release.
• Review and audit AP transactions for policy compliance and internal controls.
• Administer vendor onboarding, approvals, vendor records, and IRS 1099 classifications.
• Monitor invoice workflow, resolve aged invoices, and address payment discrepancies.
• Maintain recurring invoice batches and perform payment corrections as needed.
• Support process improvement and create AP procedures and training docs.
• Assist with year-end audit prep and reporting requests.
• Collaborate with stakeholders to deliver excellent customer service.

Skills

Excel

Communication

Attention to detail

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

NetSuite

DocuPeak

ERP platform

Job description

Today is a new day. At Asbury we’re filling it with more laughter, more possibilities, more ways to give back, all backed by support for whatever life brings your way. We are an organization with a mindset to help others, a place where seniors continue to teach, learn, and grow, a certified Great Place to Work where you can build a purposeful career. Let’s do all the good we can in this world – together.

Schedule & Compensation

• Full-Time Position
• Hybrid Schedule, (3 office/2 home)
• Compensation Range: $28-$30per hour

Essential Duties & Responsibilities

• Process invoices, check requests, employee expenses, and corporate card transactions through a paperless Accounts Payable (AP) system and ERP platform, ensuring accuracy, proper documentation, and required approvals.
• Participate in system implementations, testing, upgrades, and process enhancements related to AP, expense management, vendor management, and ERP systems.
• Manage weekly and off-cycle payment runs, including ACH and check payments, and verify payment details before release.
• Review, analyze, and audit AP transactions to ensure compliance with company policies, procedures, internal controls, and applicable regulations.
• Administer vendor onboarding, including reviewing approvals, maintaining vendor records, assisting users with vendor management systems, and ensuring accurate 1099 classifications in accordance with IRS guidelines.
• Monitor invoice workflow and proactively resolve aged invoices, payment discrepancies, vendor inquiries, and other AP-related issues.
• Maintain recurring invoice batches and perform payment corrections, including voids and reissues, as needed.
• Support continuous process improvement initiatives by identifying opportunities to enhance efficiency, accuracy, and service delivery.
• Create and maintain AP procedures, user guides, and training documentation to support departmental operations and consistency.
• Assist with year-end audit preparation, special projects, reporting requests, and other duties as assigned.
• Collaborate effectively with internal and external stakeholders to provide exceptional customer service and support organizational goals.

Education & Experience

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• 3 to 5 years of Accounts Payable experience in a high-volume, paperless environment, including invoice processing, vendor management, and payment processing (ACH and checks), or an equivalent combination of education and experience.
• Experience with AP technologies, system implementations, and process improvements.
• Strong Microsoft Excel skills; experience with ERP and document management systems such as NetSuite and DocuPeak preferred.

Additional Information:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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