Sr Accounts Payable Specialist

Asbury Communities; Frederick (MD); Hybrid; USD 32,000 - 45,000; Full time

Job summary

Asbury Communities in Frederick, MD is seeking an Accounts Payable professional to join our hybrid team. You will process AP invoices, manage payments, and support ERP‑driven processes across vendor management and expense workflows.

The role requires strong Excel skills, experience with NetSuite or similar ERP, and attention to compliance. You’ll collaborate with stakeholders to ensure timely, accurate payments and contribute to year‑end activities.

Qualifications

• Background in Accounts Payable in a high‑volume, paperless environment.
• Experience with AP processes, vendor management and payments.
• Strong Excel skills and familiarity with ERP/document management systems.

Responsibilities

• Process AP invoices, check requests, expenses, and corporate card transactions.
• Participate in AP/ERP system implementations, testing and upgrades.
• Manage weekly and off‑cycle payment runs (ACH and checks) and verify details.
• Review and audit AP transactions for policy/compliance with controls.
• Administer vendor onboarding and 1099 classifications per IRS guidelines.
• Monitor invoice workflow and resolve aged invoices and vendor inquiries.
• Maintain recurring invoice batches and perform payment corrections.
• Support process improvements and maintain AP procedures and training.
• Assist with year‑end audit preparation and reporting requests.

Skills

Accounts Payable

Vendor management

ERP systems

Microsoft Excel

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

NetSuite

DocuPeak

Job description

Today is a new day. At Asbury we’re filling it with more laughter, more possibilities, more ways to give back, all backed by support for whatever life brings your way. We are an organization with a mindset to help others, a place where seniors continue to teach, learn, and grow, a certified Great Place to Work where you can build a purposeful career. Let’s do all the good we can in this world – together.

Once you've submitted your application, you'll receive an email and text invitation from our trusted partner, Arena, to complete a short 3-5 minute questionnaire. Completing this step is required as part of the application process and helps us get to know you better.

Schedule & Compensation

• Full-Time Position
• Hybrid Schedule, (3 office/2 home)
• Compensation: Starting at $28/hr

Job Description

• Process invoices, check requests, employee expenses, and corporate card transactions through a paperless Accounts Payable (AP) system and ERP platform, ensuring accuracy, proper documentation, and required approvals.
• Participate in system implementations, testing, upgrades, and process enhancements related to AP, expense management, vendor management, and ERP systems.
• Manage weekly and off-cycle payment runs, including ACH and check payments, and verify payment details before release.
• Review, analyze, and audit AP transactions to ensure compliance with company policies, procedures, internal controls, and applicable regulations.
• Administer vendor onboarding, including reviewing approvals, maintaining vendor records, assisting users with vendor management systems, and ensuring accurate 1099 classifications in accordance with IRS guidelines.
• Monitor invoice workflow and proactively resolve aged invoices, payment discrepancies, vendor inquiries, and other AP-related issues.
• Maintain recurring invoice batches and perform payment corrections, including voids and reissues, as needed.
• Support continuous process improvement initiatives by identifying opportunities to enhance efficiency, accuracy, and service delivery.
• Create and maintain AP procedures, user guides, and training documentation to support departmental operations and consistency.
• Assist with year-end audit preparation, special projects, reporting requests, and other duties as assigned.
• Collaborate effectively with internal and external stakeholders to provide exceptional customer service and support organizational goals.

Qualifications

Education & Experience

• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• 3 to 5 years of Accounts Payable experience in a high-volume, paperless environment, including invoice processing, vendor management, and payment processing (ACH and checks), or an equivalent combination of education and experience.
• Experience with AP technologies, system implementations, and process improvements.
• Strong Microsoft Excel skills; experience with ERP and document management systems such as NetSuite and DocuPeak preferred.

Additional Information

Additional Information:

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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