Accounts Payable Specialist

firstPRO 360; Smyrna (GA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Stock Ownership Plan

401(k) Plan

Scholarships for associates’ children

Sabbatical after five years

Volunteer leave

Job summary

firstPRO 360 is seeking an Accounts Payable Specialist to support the corporate office and Southeast region. The role handles high-volume AP processing as the sole AP resource for the office, collaborating with the Controller, Project Accountants, Project Managers, vendors and the broader accounting team.

The position is in-office with a competitive salary and overtime opportunities, requiring meticulous accuracy, strong organizational skills, and the ability to manage 200+ invoices daily in a

Qualifications

• 3+ years of previous full cycle Accounts Payable experience.
• Exceptional attention to detail in a high-volume environment.
• Strong organizational and time-management skills.
• Outgoing personality with excellent written and verbal communication skills.
• Strong problem-solving skills and the ability to research and resolve unfamiliar issues.
• Ability to work independently, prioritize competing demands, and take initiative.
• Tech-savvy and comfortable learning and working across multiple software platforms.
• Ability to build positive working relationships with vendors, Project Accountants, Project Managers, and internal teams.
• Vista experience is a plus, but not required.

Responsibilities

• Process a high volume of vendor invoices, potentially 200+ invoices per day, with a high level of accuracy.
• Serve as the primary Accounts Payable contact for the corporate office and Southeast region.
• Review invoices for accuracy, proper coding, approvals, and required documentation.
• Reconcile AP records to the general ledger and research and resolve discrepancies.
• Communicate directly with vendors regarding invoices, payments, discrepancies, and account questions.
• Process employee expense reports and ensure compliance with company policies.
• Process weekly payment runs and maintain accurate AP records.
• Partner with three Project Accountants who provide support with invoice processing and issue resolution as needed.
• Work closely with Project Managers and Accounting team members to research and resolve issues.
• Navigate multiple software systems to gather information, troubleshoot problems, and improve processes.
• Take ownership of problems and see them through to resolution.
• Assist with additional accounting projects and responsibilities as needed.

Skills

Full cycle AP experience

Attention to detail

Organizational skills

Verbal & written communication

Problem solving

Independent work

Tech-savvy

Vendor relations

Vista experience (plus)

Tools

Multi-software platforms

Job description

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to support the corporate office and Southeast region. This person will be the Sole Accounts Payable resource for the office and will work closely with the Controller, Project Accountants, Project Managers, vendors, and the broader Accounting team.

This is a high-volume, fast-paced role requiring the ability to process 200+ invoices daily while maintaining accuracy and meeting deadlines. The ideal candidate is outgoing, tech-savvy, and a strong problem solver who takes ownership of issues and follows them through to resolution.

This is an in-office position with a competitive salary of $70,000–$75,000, paid hourly with overtime opportunities.

Key Responsibilities

• Process a high volume of vendor invoices, potentially 200+ invoices per day, with a high level of accuracy.
• Serve as the primary Accounts Payable contact for the corporate office and Southeast region.
• Review invoices for accuracy, proper coding, approvals, and required documentation.
• Reconcile AP records to the general ledger and research and resolve discrepancies.
• Communicate directly with vendors regarding invoices, payments, discrepancies, and account questions.
• Process employee expense reports and ensure compliance with company policies.
• Process weekly payment runs and maintain accurate AP records.
• Partner with three Project Accountants who provide support with invoice processing and issue resolution as needed.
• Work closely with Project Managers and Accounting team members to research and resolve issues.
• Navigate multiple software systems to gather information, troubleshoot problems, and improve processes.
• Take ownership of problems and see them through to resolution.
• Assist with additional accounting projects and responsibilities as needed.

Qualifications

• 3+ years of previous full cycle Accounts Payable experience required.
• Exceptional attention to detail and ability to maintain accuracy in a high-volume environment.
• Strong organizational and time-management skills.
• Outgoing personality with excellent written and verbal communication skills.
• Strong problem-solving skills and the ability to research and resolve unfamiliar issues.
• Ability to work independently, prioritize competing demands, and take initiative.
• Tech-savvy and comfortable learning and working across multiple software platforms.
• Ability to build positive working relationships with vendors, Project Accountants, Project Managers, and internal teams.
• Vista experience is a plus, but not required.

What We Offer

• Competitive salary of $70,000–$75,000 with overtime opportunities
• Employee Stock Ownership Plan
• Traditional and Roth 401(k)
• Scholarships for associates’ children, up to $28,000 per child
• One-month paid sabbatical after every five years, plus $5,000 for travel
• One week of paid volunteer leave annually