Accounts Payable Clerk

Talentify; Village of Menands (NY); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) Plan

Life Insurance

PTO

HSA

Transit Benefits

Job summary

Aston Carter is recruiting an Accounts Payable Specialist in Menands, NY, to manage and distribute all accounts payable transactions across campuses. You will process invoices, reimbursements, refunds, and other payments using ERP systems, ensuring accuracy, timeliness and compliance with policies.

The role supports a fast-paced AP team and requires strong communication with internal departments and suppliers, with an emphasis on detail, accuracy and regulatory adherence.

Qualifications

• 2+ years of experience in Accounts Payable
• Associate's degree
• Proficient in accounting software and MS Excel

Responsibilities

• Process invoices, reimbursements, refunds, credits and related payable transactions via ERP system.
• Ensure timely processing and compliance with policies and approvals.
• Communicate with departments and suppliers regarding payment statuses and documentation.
• Assist with 1099 filings and month-end/year-end activities.
• Identify and pursue unclaimed funds and maintain supplier records.

Job description

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is responsible for managing and distributing all accounts payable transactions to support operations across multiple campuses. This includes processing invoices, reimbursements, refunds, credits, and other related transactions using various payment methods. The position ensures accurate and timely payment of payables while adhering to all relevant policies and regulations. The role demands exceptional service delivery to both internal and external stakeholders.

Responsibilities

• Ensure accurate and timely processing of invoices, reimbursements, refunds, credits, and related transactions in the Enterprise Resource Planning (ERP) software.
• Consider sensitive payment terms, rebates, or discount opportunities based on payment timing.
• Identify and address issues requiring additional intervention promptly.
• Compile and distribute mailed payments accurately and in a timely manner.
• Enforce compliance with all applicable policies, procedures, and regulations, ensuring all invoices and expense reimbursements have the necessary documentation and approvals.
• Maintain supplier file processes to ensure correct invoices and payments to suppliers, locations, and through the appropriate payment method.
• Manage a database for supplier invoices that cannot be processed in ERP, ensuring documentation is accurate and updated weekly.
• Respond to inquiries and requests for assistance professionally and promptly.
• Educate and support departments, colleagues, and suppliers regarding invoice or reimbursement processing, policies, or payment statuses.
• Assist with monthly and year-end activities, including completion of 1099 filings.
• Identify and pursue unclaimed funds for the organization.
• Maintain accessible records to support compliance with financial processes and regulations.
• Collaborate with other departments to support the organization's and Supply Chain missions, ensuring outstanding customer service.

Essential Skills

• Experience in accounts payable
• Proficiency in accounting software
• Skill in managing vendor invoices and communication
• Proficient in Microsoft Office, especially Excel
• Strong administrative support skills
• Competency in filing, scanning, and computer skills
• Attention to detail

Additional Skills & Qualifications

• 2+ years of experience in Accounts Payable
• Associate's degree

Work Environment

The work schedule is from 8am to 4:30pm, Monday through Friday, with a 30-minute lunch break. The dress code is business casual. You will be part of an Accounts Payable team consisting of over 15 people.

Job Type & Location

This is a Contract to Hire position based out of Menands, NY.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Menands,NY.

Application Deadline

This position is anticipated to close on Sep 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.