Accounts Payable Specialist

Aston Carter; New York (NY); On-site; USD 36,000 - 46,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

Aston Carter in Stony Point, NY, seeks an Accounts Payable Specialist to manage vendor invoices, ensure timely payments, and support month-end activities. The role collaborates with Finance and Procurement to resolve discrepancies and improve controls.

The candidate should have 4+ years in AP, expertise in ERP systems, and strong Excel skills, with a degree in Accounting or Finance. This is a contract-to-hire, onsite role with a Monday–Thursday and Friday schedule.

Qualifications

• 4+ years accounts payable experience and strong invoice processing knowledge.
• Experience with vendor invoices, three-way matching, and month-end close tasks.
• Proficient in ERP systems and Excel (pivot tables) for reporting.

Responsibilities

• Process high volume vendor invoices with accurate coding and approvals.
• Validate invoice details, terms, taxes and supporting documents.
• Perform invoice matching and resolve discrepancies with internal teams.
• Process payments via ACH, checks and wires; maintain vendor records.
• Support reconciliations, accruals and month-end close activities.

Skills

ERP systems

Three-way match

Invoice processing

POs & payables

Excel

Finance & AP

4+ years AP

Accounting degree

Education

Degree in Accounting or Finance

Tools

Microsoft Office

Job description

Job Description

Job Description

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining organized financial records, and supporting month-end close activities. This role collaborates with internal departments and external vendors to resolve discrepancies, improve processes, and ensure compliance with company policies and accounting standards.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently, ensuring proper coding and approval in accordance with company policies.
• Review and validate invoice details, including pricing, quantities, payment terms, taxes, and supporting documentation.
• Perform invoice matching and research discrepancies by partnering with internal stakeholders to resolve issues in a timely manner.
• Prepare and process vendor payments through various payment methods, including ACH, check, and wire transfers.
• Maintain accurate vendor records, including payment terms, tax documentation, remittance information, and contact details.
• Respond to vendor inquiries and internal requests regarding invoice status, payments, credits, and account balances.
• Assist with account reconciliations, accruals, and month-end closing activities.
• Support audit requests by providing documentation and maintaining complete and organized records.
• Monitor outstanding invoices and ensure payments are processed according to company deadlines and contractual obligations.
• Identify process improvement opportunities to enhance efficiency, accuracy, and internal controls within the accounts payable function.
• Collaborate with cross-functional teams including Finance, Procurement, Operations, and other business units as needed.
• Perform other related duties and special projects as assigned.

Essential Skills

• Proficiency in ERP systems.
• Strong knowledge of accounts payable and three-way match processes.
• Experience in invoice processing, accounting, and data entry.
• Familiarity with purchase orders, invoicing, and payable processes.
• Proficiency in Microsoft Office, particularly Excel with pivot tables.
• Experience in finance and accounts payable/receivable.
• Minimum of 4 years of accounts payable experience.
• Degree in Accounting or Finance.

Additional Skills & Qualifications

• Strong analytical and problem-solving skills.
• Excellent communication and organizational abilities.
• Ability to identify and implement process improvements.

Work Environment

The role operates Monday through Thursday from 8 AM to 5 PM and on Fridays from 8 AM to 4 PM. The position is based in a supply chain office located within a manufacturing floor and involves working as part of a team of five people.

Job Type & Location

This is a Contract to Hire position based out of Stony Point, NY.

Pay and Benefits

The pay range for this position is $26.44 - $33.65/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Stony Point,NY.

Application Deadline

This position is anticipated to close on Aug 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winne