Sponsored Research Contract Administrator

Embry-Riddle Aeronautical University; United States; Hybrid; USD 56,000 - 68,000; Full time

Benefits offered by this job

Generous Time Off

Tuition Coverage

Retirement Contributions

Personal Leave

Job summary

Embry-Riddle Aeronautical University seeks a Sponsored Research Contract Administrator to manage pre- and post-award activities for a portfolio of contracts within the Office of Sponsored Research. You will guide principal investigators on contract administration per FAR, DFAR, and Uniform Guidance, and monitor budget performance across sponsored projects.

The role supports hybrid/remote work, with the university’s strong aerospace focus across Daytona Beach, Prescott, and online programs.

Qualifications

• Bachelor’s degree in business or related field with 3–5 years of related experience.
• CRA and/or Contract Certification(s) and master’s degree a plus.
• In lieu of a bachelor’s degree, 5–10 years of experience in contracts, grants, or financial management will be considered.
• Experience with sponsors who support aeronautical research (FAA, DoD, USAF, USSF, NASA etc.) a plus.
• Excellent attention to detail, outstanding customer service and strong communication skills are required for this position.
• Pre-award Contract management experience or demonstrated experience with managing multi-part contract proposals, technical documents, and budgets.
• Post-award Contract management experience or demonstrated experience with managing multi-part contracts, technical documents, and budgets.

Responsibilities

• Manage pre and post-award activities for an assigned portfolio of contracts.
• Serve as liaison among university administration, principal investigators, faculty, staff, and funding agency representatives.
• Provide guidance to principal investigators regarding federal and non-federal contract administration, including FAR/DFAR/Uniform Guidance requirements.
• Monitor and report on budget management of contracts awarded to the university.

Skills

Attention to detail

Customer service

Communication skills

Contract management

Remote work tools

Microsoft 365

Excel

Team collaboration

Education

Bachelor’s degree in business or related field

CRA certification(s)

Master’s degree a plus

5-10 years experience in contracts/grants/financial management

Tools

Teams

Zoom

Workday

Microsoft 365

Job description

Job Description

The Opportunity:

In this position, the Sponsored Research Contract Administrator will manage pre and post award activities for an assigned portfolio of contracts within the Office of Sponsored Research unit using knowledge of contract management rules and regulations, financial budget management, technical expertise, and analytical skills, including guidance on what issues may present a compliance liability to the university. Serve as a liaison among university administration, principal investigators, faculty, staff, and funding agency representatives. Responsible for providing guidance to principal investigators regarding federal and non-federal contract administration, including but not limited to adherence to FAR, DFAR, Part 2 CFR 200 of the Uniform Guidance and other government regulations including applicable policies, procedures, rules and regulations of the university and sponsoring agency. Responsible for monitoring and reporting on budget management of contracts awarded to the university. Responsible for recording and maintaining sponsored projects information in the university systems.

This position is eligible for hybrid/remote work.

About us

For over 100 years, Embry-Riddle has been the world’s leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.

Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.

• _ Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You’ll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day._
• _ Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26._
• _ Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution - with no vesting period._
• _ Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year._

Compensation

The annual salary range for this role is up to $62,000. The final offer will be based on the candidate’s skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.

Qualifications

Required Education and Qualifications:

• Bachelor’s degree in business or related field with 3-5 years of related experience.
• CRA and/or Contract Certification(s) and master’s degree a plus.
• In lieu of a bachelor’s degree, 5-10 years of experience in contracts, grants, or financial management will be considered.
• Experience with sponsors who support aeronautical research (FAA, DoD, USAF, USSF, NASA etc.) a plus.
• Excellent attention to detail, outstanding customer service and strong communication skills are required for this position.
• Pre-award Contract management experience or demonstrated experience with managing multi-part contract proposals, technical documents, and budgets.
• Post-award Contract management experience or demonstrated experience with managing multi-part contracts, technical documents, and budgets.
• The ability to manage a high volume of work and competing deadlines in a fast-paced, deadline-driven work environment.
• Comfort working remotely and using tools to facilitate remote work, e.g., Teams, Zoom.
• Comfort with business systems that hold financial and administrative information, such as Workday.
• Proficiency with Microsoft 365, to include Microsoft Word, Shared Drives, OneDrive, and Excel, to include use and understanding of Excel formulas.
• Effective analytical and problem-solving skills.

Preferred Qualifications:

• Familiarity with contracting guidelines as detailed in the FAR, DFAR, ITAR and CFR, also experience with STTR and SBIR contracts is a plus.
• Experience working in higher education with knowledge of Sponsored Research, including the principles, methods, and procedures of contract administration and compliance.

Embry-Riddle does not accept unsolicited assistance from staffing or recruitment agencies. Agencies interested in partnering with the University should contact [e-mail] and should not contact hiring managers or other University employees directly. To preserve the integrity and authenticity of our hiring process, candidates are expected to participate without AI-assisted coaching, real-time response generation, or recording during interviews or assessments. Embry-Riddle does not use AI to automatically screen, rank, or select candidates.