Sponsored Research Contract Administrator

Embry-Riddle Aeronautical University; Lorida (FL); Hybrid; USD 60,000 - 69,000; Full time

Benefits offered by this job

Generous time off

Tuition coverage

Retirement contributions

Personal leave

Job summary

Embry-Riddle Aeronautical University is seeking a Sponsored Research Contract Administrator to manage pre- and post-award activities for an assigned portfolio of contracts within the Office of Sponsored Research. You will ensure compliance with FAR/DFAR, monitor budgets, and liaise with principal investigators, staff, and funding agencies.

The role offers hybrid/remote work options and requires strong contract administration knowledge, attention to detail, and the ability to handle a high volume

Qualifications

• Bachelor's degree in business or related field with 3–5 years of related experience.
• CRA and/or Contract Certification(s) and master’s degree a plus.
• In lieu of a bachelor’s degree, 5–10 years of experience in contracts, grants, or financial management will be considered.
• Experience with sponsors who support aeronautical research (FAA, DoD, USAF, USSF, NASA etc.) a plus.
• Excellent attention to detail, outstanding customer service and strong communication skills are required for this position.
• Pre-award contract management experience or demonstrated experience with managing multi-part contract proposals, technical documents, and budgets.
• Post-award contract management experience or demonstrated experience with managing multi-part contracts, technical documents, and budgets.

Responsibilities

• Manage pre- and post-award activities for an assigned portfolio of contracts.
• Serve as liaison among university administration, principal investigators, faculty, staff, and funding agency representatives.
• Provide guidance to principal investigators regarding federal and non-federal contract administration, including FAR/DFAR and 2 CFR 200_Uni Government regulations.
• Monitor and report on budget management of contracts and record sponsored projects information in university systems.

Skills

Attention to detail

Customer service

Communication skills

Analytical thinking

Education

Bachelor's degree in business or related field

CRA Certification

Contract Certification

Tools

Microsoft 365

Microsoft Word

Excel

OneDrive

Job description

Job Description

The Opportunity:

In this position, the Sponsored Research Contract Administrator will manage pre and post award activities for an assigned portfolio of contracts within the Office of Sponsored Research unit using knowledge of contract management rules and regulations, financial budget management, technical expertise, and analytical skills, including guidance on what issues may present a compliance liability to the university. Serve as a liaison among university administration, principal investigators, faculty, staff, and funding agency representatives. Responsible for providing guidance to principal investigators regarding federal and non-federal contract administration, including but not limited to adherence to FAR, DFAR, Part 2 CFR 200 of the Uniform Guidance and other government regulations including applicable policies, procedures, rules and regulations of the university and sponsoring agency. Responsible for monitoring and reporting on budget management of contracts awarded to the university. Responsible for recording and maintaining sponsored projects information in the university systems.

This position is eligible for hybrid/remote work.

About us

For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.

Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.

• Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
• Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Compensation

The annual salary range for this role is low to upper 60,000s. The final offer will be based on the candidate’s skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.

Required Education and Qualifications:

• Bachelor's degree in business or related field with 3-5 years of related experience.
• CRA and/or Contract Certification(s) and master’s degree a plus.
• In lieu of a bachelor’s degree, 5-10 years of experience in contracts, grants, or financial management will be considered.
• Experience with sponsors who support aeronautical research (FAA, DoD, USAF, USSF, NASA etc.) a plus.
• Excellent attention to detail, outstanding customer service and strong communication skills are required for this position.
• Pre-award Contract management experience or demonstrated experience with managing multi-part contract proposals, technical documents, and budgets.
• Post-award Contract management experience or demonstrated experience with managing multi-part contracts, technical documents, and budgets.
• The ability to manage a high volume of work and competing deadlines in a fast-paced, deadline-driven work environment.
• Comfort working remotely and using tools to facilitate remote work, e.g., Teams, Zoom.
• Comfort with business systems that hold financial and administrative information, such as Workday.
• Proficiency with Microsoft 365, to include Microsoft Word, Shared Drives, OneDrive, and Excel, to include use and understanding of Excel formulas.
• Effective analytical and problem-solving skills.

Preferred Qualifications:

• Familiarity with contracting guidelines as detailed in the FAR, DFAR, ITAR and CFR, also experience with STTR and SBIR contracts is a plus.
• Experience working in higher education with knowledge of Sponsored Research, including the principles, methods, and procedures of contract administration and compliance.