Contract Administrator- Hybrid

Embry-Riddle; Daytona Beach (FL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Tuition coverage

Retirement contributions

Personal leave

Job summary

Embry-Riddle Aeronautical University is seeking a Contract Administrator to manage the contract lifecycle within Procurement Services, ensuring compliance from solicitation through renewal and renewal activity. You will coordinate with Legal and internal stakeholders to align contracts with university policies and regulatory requirements.

The role emphasizes analytical thinking, negotiation, and process improvement, with opportunities to develop reporting tools, training resources, and SLA

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, or related field.
• 1–3 years of experience in procurement, contract administration, accounting, finance, or related business function.
• Knowledge of procurement principles, contract management, and supply chain processes.
• Strong analytical, negotiation, and problem-solving skills with ability to evaluate contractual risk.
• Excellent written and verbal communication skills and ability to build relationships.
• Demonstrated organizational skills with multi-project management and deadlines.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with contract management or procurement software systems.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Strong customer service orientation and commitment to process improvement.

Responsibilities

• Manage the University's electronic contract management system, ensuring contracts are maintained, monitored, and renewed.
• Review, analyze, and process contract packages for completeness, compliance, and alignment with policies and procurement requirements.
• Coordinate contract workflow between Procurement, Legal, and internal departments from solicitation through execution and PO creation.
• Identify contractual risks and propose modifications or mitigation strategies.
• Provide guidance on contract processes, policies, and best practices to stakeholders.
• Develop and maintain contract-related documentation, reporting tools, and training resources.
• Act as liaison with suppliers regarding contract administration, amendments, approvals, and SLA compliance.
• Support competitive solicitations, strategic sourcing initiatives, and state/federal contract administration.
• Partner with General Counsel to facilitate legal review and ensure complete submissions.
• Identify opportunities for continuous process improvement and provide updates to Procurement leadership.

Skills

Analytical thinking

Negotiation

Problem solving

Written and verbal communication

Organizational skills

Microsoft Office

Contract management software

Confidentiality

Customer service orientation

Process improvement

Education

Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting

Tools

Contract management software

Workday or equivalent ERP procurement tools

Job description

Job Description Opportunity Join Embry-Riddle Aeronautical University as a Contract Administrator and play a key role in supporting the University's procurement and contracting operations. Reporting to the Director of Procurement Services, you will oversee the University's contract management lifecycle, ensuring agreements are compliant, strategically managed, and aligned with institutional policies and regulatory requirements. This is an excellent opportunity for a detail-oriented professional who enjoys collaborating across departments, improving business processes, and leveraging technology to support efficient contract administration. The ideal candidate is analytical, customer-focused, and thrives in a dynamic environment managing multiple priorities.

Key Responsibilities

• Manage the University's electronic contract management system, ensuring contracts are maintained, monitored, and renewed in a timely manner.
• Review, analyze, and process contract packages for completeness, compliance, and alignment with University policies and procurement requirements.
• Coordinate the contract workflow between Procurement, Legal, and internal departments from solicitation through execution and purchase order creation.
• Identify contractual risks and recommend appropriate modifications or mitigation strategies.
• Serve as a trusted resource to University stakeholders by providing guidance on contract processes, policies, and best practices.
• Develop and maintain contract-related documentation, reporting tools, and training resources, including the contract management website.
• Act as the primary liaison with suppliers regarding contract administration, amendments, approvals, and service level agreement (SLA) compliance.
• Support competitive solicitations, strategic sourcing initiatives, consortium agreements, and state and federal contract administration.
• Partner with the Office of General Counsel to facilitate legal review and ensure contract packages are complete and submitted in accordance with University policy.
• Identify opportunities for continuous process improvement and provide contract activity updates and recommendations to Procurement leadership.

About us

For nearly 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries. Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job.

Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.

Generous Time Off:

• Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year.
• You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New'Year's Day.

Tuition Coverage:

• Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.

Retirement Contributions:

• ERAU contributes6% of your base salary to your retirement plan and offers a4% matching contribution – with no vesting period.

Personal Leave:

• Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, or a related field; or an equivalent combination of education and relevant experience.
• One to three years of experience in procurement, contract administration, accounting, finance, or a related business function.
• Knowledge of procurement principles, contract management, and supply chain processes.
• Strong analytical, negotiation, and problem‑solving skills with the ability to evaluate contractual risk and recommend appropriate solutions.
• Excellent written and verbal communication skills with the ability to build collaborative relationships across the University.
• Demonstrated organizational skills with the ability to manage multiple projects, prioritize competing deadlines, and work independently.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Experience working with contract management or procurement software systems.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong customer service orientation and a commitment to continuous process improvement.

Preferred Qualifications

• Experience administering contracts in a higher education, government, or public procurement environment.
• Experience with Workday Strategic Sourcing or other enterprise procurement and contract management platforms.
• Familiarity with state and federal procurement regulations and competitive solicitation processes.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities.

Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy.

Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school‑administered programs or activities.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities.

Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy.

Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school‑administered programs or activities.