Specialty Scheduler-Aflac

Children's Healthcare of Atlanta; Brookhaven (GA); On-site; USD 42,000 - 66,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking a Scheduling Specialist to receive inbound requests from patients and physicians, coordinate complex appointment scheduling across the system, and maintain patient demographics and insurance pre-registration information. You will also make outbound reminder calls and support various scheduling needs to ensure timely care.

Ideal candidates have 2 years of experience in patient scheduling, strong communication skills, and familiarity with scheduling

Qualifications

• 2 years of experience in patient scheduling or access in a healthcare setting.
• 2 years of experience in provider and/or multispecialty scheduling in a clinical setting.
• Experience with Epic Cadence software is preferred.

Responsibilities

• Coordinate complex appointment scheduling for physicians and self-referrals using scheduling tools.
• Meet quality metrics and department standards for call handling.
• Enter appointments accurately in scheduling systems with insurance verification and demographics.
• Stay current with division updates and communications via email, SharePoint, or meetings.
• Assist training of new scheduling team members.
• Support imaging sites with scheduling and workflow optimization.

Skills

Excellent communication

Telephone etiquette

Interpersonal skills

Organizational skills

Scheduling expertise

Education

High school diploma

Tools

Epic Cadence

Job description

Work Shift
Day

Work Day(s)
Monday-Friday

Shift Start Time
8:00 AM

Shift End Time
5:00 PM

Worker Sub-Type
Regular

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

Receives inbound communications (e.g., calls, emails, faxes, orders) from patients and physicians requesting scheduling services with Children’s department. Coordinates complex appointment scheduling of various medical appointments and procedures across the Children’s system. Maintains patient demographic and insurance pre-registration information in appropriate department scheduling system. Makes outbound calls for appointment reminders, recalls, and other outbound call activity.

Experience

• 2 years of experience in patient scheduling or access in a healthcare setting

Preferred Qualifications

• 2 years of experience in provider and/or multispecialty scheduling in a clinical setting
• Experience in Epic Cadence

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills And Abilities

• Excellent verbal and written communication skills
• Professional telephone etiquette
• Interviewing and interpersonal skills to interact with patients, families, and members of the healthcare team
• Ability to work with diverse people and deal effectively with disgruntled callers
• Consistent high-quality performance related to scheduling and call handling (internal candidates)
• Excellent organizational skills

Job Responsibilities

• Coordinates complex appointment scheduling for physicians and self-referrals, using intricate scheduling tools. Uses department policies and standard operating procedures to evaluate and determine the best appointment alternatives that meet patient needs and caregiver requests.
• Meets quality metrics and department standards for call handling.
• Enters appointments accurately in scheduling systems, including insurance verification and patient demographic information.
• Stays aware of insurance authorization needs and follows department policies on establishing appointments that do not have confirmed authorizations.
• Stays current with division/practice updates and the processing of information via communication channels such as email, department SharePoint site, staff meetings, and web alerts.
• Participates in reviewing appointment selection protocols by provider and diagnosis for every supported department/provider.
• Participates actively in optimizing provider capacity by proactively filling open slots and utilizing measures to decrease cancelation and no-show rates.
• Assists with training of new hires for the scheduling team.
• Supports the outpatient and hospital imaging sites with imaging scheduling, modality utilization, and other workflow optimization projects as deemed necessary.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1575 Northeast Expy NE

Job Family

Patient Access