Practice Operations Assistant - Anesthesia & Pain Management

Children's Healthcare of Atlanta; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

Children’s Healthcare of Atlanta is seeking an Administrative/Clinic Support Specialist to help ensure efficient daily operations and safe patient care. You will manage patient scheduling, coordinate with clinical teams, and handle various clerical tasks.

Qualifications include 1 year in admin roles, a high school diploma, and preferred bachelor’s degree in Business or Healthcare. Proficiency with Microsoft Office is required and the role supports core patient access metrics.

Qualifications

• One year of experience in administrative or office management role (physician office clinic setting preferred)
• Proficient in Microsoft Office and Windows-based applications
• Strong verbal and written communication skills

Responsibilities

• Serves as primary contact for patient appointment scheduling; may collaborate with centralized contact center teams.
• Maintains provider and resource schedules using Epic and other system tools; may oversee schedule disruptions.
• Works to meet department and patient access goals and metrics.
• Coordinates with clinical teams to ensure information and resources are available for patient care; may schedule interpreters.
• Reviews Epic InBasket messages, emails, and calls related to scheduling and patient access.
• Optimizes schedule utilization by managing recall and wait lists, referrals, etc.
• Addresses patient communication via faxes, mail, calls, and forms.
• Performs general administrative duties: drafting correspondence, filing, photocopying, answering/routing calls, collecting credentialing documents.
• May handle payroll/timekeeping and HR paperwork as needed.
• Performs other department-specific duties as appropriate.

Skills

Communication

Organizational skills

Customer service

Interpersonal skills

Education

High school diploma or equivalent

Bachelor’s degree in Business or Healthcare

Tools

Microsoft Office

Job description

Note: If you are CURRENTLY employed at Children’s and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs).

Work Shift

Day

Work Day(s)

Variable

Shift Start Time

Variable

Shift End Time

Variable

Worker Sub-Type

Regular

Children’s is one of the nation’s leading children’s hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We’re committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children’s.

Job Description

Performs administrative and clinic support duties within physician operations to ensure efficient daily office operations and to support the delivery of safe and quality patient care.

Experience

• One year of experience in administrative or office management role (physician office clinic setting preferred)

Preferred Qualifications

• Bachelor’s degree in Business, Healthcare, or related field

Education

• High school diploma or equivalent

Certification Summary

• No professional certifications required

Knowledge, Skills, and Abilities

• Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills
• Proficient in full suite of Microsoft Office and other Windows-based applications

Job Responsibilities

• Serves as primary contact and resource for patient appointment scheduling; may include collaboration with centralized contact center teams.
• Maintains provider and resource schedules through the use of Epic and system tools; may include oversight of schedule disruptions, development of inpatient service schedules, updating room scheduling tools, etc.
• Works to meet all department and CPG patient access goals and metrics.
• Coordinates with clinical teams to ensure all information and resources are available for patient care; may include scheduling interpreters for clinic visits, obtaining medical records, etc.
• Reviews and answers Epic InBasket messages, emails, and phone calls related to scheduling, patient access, and other administrative requests.
• Optimizes schedule utilization by monitoring and managing patient recall and wait lists, work queues, appointment referrals, etc.
• Addresses patient communication including faxes, mail, inbound and outbound phone calls, patient forms, etc.
• Performs general administrative duties to support department/office including creating correspondence, filing documents, photocopying, answering, and routing calls, collecting credentialing documents, submitting expense requests and meeting coordination.
• Orders and stocks supply perform record-keeping and/or cash reconciliation activities, act as liaison to other departments and/or vendors, take minutes at meetings, and perform quality management functions as necessary.
• Prepares minutes, agenda, and coordinates other meeting materials in a timely manner.
• May be responsible for basic payroll or timekeeping activities, human resources paperwork, and/or database record maintenance as necessary.
• May perform other department-specific duties and other assignments as appropriate.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.

Primary Location Address

1001 Johnson Ferry Rd

Job Family

Practice Operations & Management