Specialty Leasing Admin & Cash-Flow Coordinator

Spinoso Real Estate Group; West Nyack (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Spinoso Real Estate Group seeks a Specialty Leasing Coordinator to manage cash flow for the Specialty Program and provide administrative support to the Specialty Leasing Manager and mall team. This is an administrative role with no leasing responsibilities, requiring accuracy in license agreement data, billing, payments, reporting, and coordination with tenants and mall staff.

Strong Excel, detail orientation, and cross-functional collaboration are essential.

Qualifications

• Associate degree or two years related experience and/or training; or equivalent combination of education and experience.
• Entry level administrative/office experience; ability to work in a fast-paced environment is a plus.
• Strong written and oral communication skills; able to handle multiple tasks.

Responsibilities

• Interpret, analyze, and maintain confidential License Agreement data including economics to ensure accurate tenant charges and payments.
• Prepare and analyze License Agreement transactions (monthly rent, overage rent, miscellaneous charges, sales collection).
• Develop and foster relationships with tenant contacts for billing, payments, and reporting purposes.
• Coordinate with corporate and mall staff to ensure accurate monthly reporting.
• Review tenant ledgers and perform account reconciliations in Excel.
• Outreach to Specialty tenants to collect delinquent payments and report cash flow to management.
• Assist in mall reports, budgets, forecasts, and data gathering.
• In manager absence, organize lead generation and qualify leads for SPL and permanent spaces.
• Email specialty agreements to tenants and follow up to execute/manage deals.
• Maintain Tenant Contact List in Yardi; act as main contact for tenants.

Skills

Interpersonal skills

Written and oral communication

Problem solving

Multi-tasking

Organizational skills

Teamwork

Fluency in English

Education

Associate degree or 2 years related experience

Fast-paced office experience

Tools

Word

Excel

Data entry

Yardi Voyager

Job description

Spinoso Real Estate Group seeks a Specialty Leasing Coordinator to manage cash flow for the Specialty Program and provide administrative support to the Specialty Leasing Manager and mall team. This is an administrative role with no leasing responsibilities, requiring accuracy in license agreement data, billing, payments, reporting, and coordination with tenants and mall staff.

Strong Excel, detail orientation, and cross-functional collaboration are essential.