Specialty Leasing Coordinator

Brixmor Property Group; Plymouth (MN); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Benefits package

Job summary

Brixmor Property Group seeks a Specialty Leasing Coordinator to support the administration and execution of specialty leasing transactions across its portfolio. You will manage deal information, prepare agreements, and coordinate execution with internal teams and licensees.

The role requires strong communication, organization, and time-management skills in a fast-paced real estate environment. A hybrid work schedule is offered, with competitive pay and a comprehensive benefits package to support

Qualifications

• Undergraduate degree preferred.
• Minimum of 2 years real estate-related experience preferred.
• Ability to work in a fast-paced, high-volume environment.
• Excellent communication, presentation, and interpersonal skills.
• Ability to interact professionally with property managers, vendors and tenants.
• Strong administrative skills including systems, organization and prioritization.
• Sound time and project management skills.
• Proficiency in Microsoft Office with strong Word, Excel, Adobe Acrobat, Salesforce and social media tools.

Responsibilities

• Maintain specialty leasing transactions in Salesforce and department trackers, including key dates, economics, approvals, and supporting documents.
• Coordinate deals through review and approval workflows, follow up on outstanding items, and keep stakeholders informed of status.
• Prepare and revise agreements, amendments, renewals, termination notices, and related documents using approved templates and guidance.
• Compare agreement terms with approved deal information, resolve routine discrepancies, and elevate questions when appropriate.
• Coordinate DocuSign routing, monitor execution, and distribute completed agreements to the appropriate internal and external parties.
• Complete post-execution processing, including Salesforce updates, reconciliation materials, payment documentation, and document submissions.
• Review lease language, site plans, exclusives, restrictions, and related property information to identify issues that may affect a proposed transaction.
• Gather and organize supporting information such as site plans, insurance documents, payment details, and tenant contact information.
• Partner with Specialty Leasing representatives, Property Management, Lease Administration, Accounting, Legal, regional teams, and licensees to address questions and support a smooth handoff of completed transactions.
• Maintain organized files, trackers, templates, and reference materials, and assist with forecasts, reports, process updates, team coverage, and special projects as needed.

Skills

Communication

Time management

Organization

Project management

Real estate experience

Salesforce

Microsoft Office

Education

Undergraduate degree preferred

Tools

Salesforce

Word

Excel

Adobe Acrobat

Social media

Job description

The Specialty Leasing Coordinator supports the efficient administration and execution of specialty leasing transactions across Brixmor’s portfolio. The Coordinator manages deal information, prepares and tracks agreements, coordinates execution and post-execution distribution. The position reports to the Manager, Specialty Leasing.

Key responsibilities

• Maintain specialty leasing transactions in Salesforce and department trackers, including key dates, economics, approvals, and supporting documents.
• Coordinate deals through review and approval workflows, follow up on outstanding items, and keep stakeholders informed of status.
• Prepare and revise agreements, amendments, renewals, termination notices, and related documents using approved templates and guidance.
• Compare agreement terms with approved deal information, resolve routine discrepancies, and elevate questions when appropriate.
• Coordinate DocuSign routing, monitor execution, and distribute completed agreements to the appropriate internal and external parties.
• Complete post-execution processing, including Salesforce updates, reconciliation materials, payment documentation, and document submissions.
• Review lease language, site plans, exclusives, restrictions, and related property information to identify issues that may affect a proposed transaction.
• Gather and organize supporting information such as site plans, insurance documents, payment details, and tenant contact information.
• Partner with Specialty Leasing representatives, Property Management, Lease Administration, Accounting, Legal, regional teams, and licensees to address questions and support a smooth handoff of completed transactions.
• Maintain organized files, trackers, templates, and reference materials, and assist with forecasts, reports, process updates, team coverage, and special projects as needed.

Qualifications

• An undergraduate degree preferred
• Minimum of 2 years job-related experience-real estate experience preferred
• Ability to work in a fast pace, high volume environment
• Excellent communication, presentation and interpersonal skills
• Ability to professionally interact with property managers, vendors and tenants, in a multitude of situations
• Excellent administrative skills including but not limited to systems, organization and prioritization
• Sound time and project management skills
• Proficient in Microsoft Office with strong working knowledge of Word, Excel, Adobe Acrobat, Salesforce and social media outlets

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

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