Specialty Leasing Coordinator

Brixmor Property Group; Conshohocken (Montgomery County); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Hybrid work schedule

Benefits package supporting growth

Job summary

Brixmor Property Group in the United States is seeking a Specialty Leasing Coordinator to support specialty leasing transactions across the portfolio. The role manages deal information, prepares agreements, and coordinates execution with internal teams and tenants.

You will maintain Salesforce records, track key dates, and help ensure accurate post-execution processing. A fast-paced environment, strong communication and organizational skills are essential.

Qualifications

• Undergrad degree preferred.
• 2+ years real estate/related experience.
• Fast-paced, high-volume environment experience.
• Excellent communication and interpersonal skills.
• Ability to interact with tenants, managers, vendors.

Responsibilities

• Maintain specialty leasing transactions in Salesforce and trackers.
• Coordinate deals through review and approval workflows, follow up on outstanding items.
• Prepare and revise agreements, amendments, renewals, termination notices, and related documents.
• Compare agreement terms with approved deal information, resolve routine discrepancies.
• Coordinate DocuSign routing, monitor execution, and distribute completed agreements to parties.
• Complete post-execution processing, including Salesforce updates and payment documentation.
• Review lease language, site plans, exclusives, restrictions, and related property information.
• Gather and organize supporting information such as site plans and tenant contact information.
• Partner with internal teams to address questions and support a smooth handoff of completed transactions.
• Maintain organized files, trackers, and reference materials, and assist with forecasts and reports.

Skills

Real estate experience

Excellent communication

Microsoft Office proficiency

Salesforce familiarity

Time management

Education

Bachelor's degree preferred

Tools

Salesforce

Word

Excel

Adobe Acrobat

Job description

Specialty Leasing Coordinator

Overall Responsibilities:

The Specialty Leasing Coordinator supports the efficient administration and execution of specialty leasing transactions across Brixmors portfolio. The Coordinator manages deal information, prepares and tracks agreements, coordinates execution and post-execution distribution. The position reports to the Manager, Specialty Leasing.

Key responsibilities:

• Maintain specialty leasing transactions in Salesforce and department trackers, including key dates, economics, approvals, and supporting documents.
• Coordinate deals through review and approval workflows, follow up on outstanding items, and keep stakeholders informed of status.
• Prepare and revise agreements, amendments, renewals, termination notices, and related documents using approved templates and guidance.
• Compare agreement terms with approved deal information, resolve routine discrepancies, and elevate questions when appropriate.
• Coordinate DocuSign routing, monitor execution, and distribute completed agreements to the appropriate internal and external parties.
• Complete post-execution processing, including Salesforce updates, reconciliation materials, payment documentation, and document submissions.
• Review lease language, site plans, exclusives, restrictions, and related property information to identify issues that may affect a proposed transaction.
• Gather and organize supporting information such as site plans, insurance documents, payment details, and tenant contact information.
• Partner with Specialty Leasing representatives, Property Management, Lease Administration, Accounting, Legal, regional teams, and licensees to address questions and support a smooth handoff of completed transactions.
• Maintain organized files, trackers, templates, and reference materials, and assist with forecasts, reports, process updates, team coverage, and special projects as needed.

Qualifications:

• An undergraduate degree preferred
• Minimum of 2 years job-related experience-real estate experience preferred
• Ability to work in a fast pace, high volume environment
• Excellent communication, presentation and interpersonal skills
• Ability to professionally interact with property managers, vendors and tenants, in a multitude of situations
• Excellent administrative skills including but not limited to systems, organization and prioritization
• Sound time and project management skills
• Proficient in Microsoft Office with strong working knowledge of Word, Excel, Adobe Acrobat, Salesforce and social media outlets

Brixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

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Equal employment opportunity, including veterans and individuals with disabilities.