Specialist, Payroll

Tarrant County College District (TCCD); Town of Texas (WI); On-site; USD 466,000 - 558,000; Full time

Job summary

Tarrant County College District (TCCD) is seeking a Specialist, Payroll to compile payroll data and maintain accurate payroll records for district employees. The role involves calculating wages, taxes, deductions, and updating master records with changes.

The position requires strong attention to detail, knowledge of payroll practices, and the ability to handle confidential information. The role reports to the DT Finance & Accounting department and is not remote.

Qualifications

• High School Diploma or GED and two years’ related experience.
• Associate's degree or 60 college hours preferred.
• Experience with automated payroll, HRIS, or ERP systems preferred.
• Experience in a college or university setting is desirable.

Responsibilities

• Compiles payroll data such as hours worked, taxes, insurance, and deductions from time sheets and records.
• Prepares input forms, enters data, and computes wages and deductions for payroll records.
• Reviews wages and corrects errors to ensure payroll accuracy.
• Records changes affecting net wages (exemptions, insurance, loans) in master payroll records.
• Sets up wage attachments and garnishments per IRS and related agencies.
• Processes data for new hires, promotions, transfers, terminations, and LWOP.
• Prorates expenses to departments for cost accounting records.
• Prepares periodic reports of earnings, taxes, and deductions.
• Keeps records of leave pay and non-taxable wages.
• Assists with distribution of W-2 forms and prepares payments.

Skills

Payroll knowledge

Customer service

Communication

Office software

Attention to detail

Teamwork

Confidentiality

Education

Associate's degree

60 college hours

Tools

HRIS

ERP system

Microsoft Office

Microsoft 365

Job description

Title: Specialist, Payroll

Department: DT Finance & Accounting

Campus Location: TCCD District Offices

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: No

Pay Frequency: Monthly

Compensation Details: Starting Pay - 45,900.00; Commensurate with education and experience

Work Hours: Monday - Friday 8:00am - 5:00pm

Remote Eligible: This position is not eligible for remote work

Special Instructions to Applicant:At this time, this opportunity is only open to internal TCC Employees

Job Summary:

This role is responsible for compiling data to maintain payroll records for Tarrant County College District (TCCD) employees.

Essential Performance Requirements*

• Compiles payroll data such as hours worked, taxes, insurance, and deductions to be withheld from time sheets and other records
• Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll record
• Reviews wages computed and correct errors to ensure the accuracy of payroll
• Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records
• Setup wage attachments and garnishments in compliance with the IRS, Child Support Agencies, Student Loan providers, and Bankruptcy Courts
• Processes data for new hires, promotions, transfers, demotions, terminations, and leaves without pay (LWOP)
• Prorates expenses to be debited or credited to each department for cost accounting records
• Prepares periodic reports of earnings, taxes, and deductions
• Keeps records of leave pay and nontaxable wages
• Assists with the distribution of W-2 forms
• Prepares and issues payments

Service Excellence

• Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of the College

Supervision

• Works under the supervision of the assigned department leader

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications:

• High School Diploma or GED and two (2) years’ working experience related to the Essential Performance Requirements; or any equivalent combination of education and work-related experience

Preferred Qualifications:

• Associate's degree or 60 college hours
• At least one (1) year's working experience with an automated payroll, HRIS, or enterprise resource planning (ERP) system
• At least one (1) year's working experience in a college or university setting related to the Essential Performance Requirements

Knowledge, Skills and Abilities:

• Knowledge of payroll practices
• Skilled in delivering high-quality customer service and building effective interpersonal relationships, including strong listening, verbal, and written communication skills
• Skilled in using computer applications and enterprise systems, including the Microsoft Office suite and the Microsoft 365 platform
• Ability to apply resourcefulness when researching information, resolving issues, and identifying effective solutionsAbility to perform and prioritize multiple tasks seamlessly ensuring accurate and timely completion, while exhibiting strong attention to detail and organization
• Ability to work effectively both independently and as part of a team in collaborative environments, engaging with faculty, staff, and external stakeholders
• Ability to identify routine issues and elevate non-standard problems using established procedures in a fast-paced work environment
• Ability to review basic information and follow policies, procedures, and guidelines when completing assigned tasks
• Ability to maintain a high level of diplomacy and tact, ensuring confidentiality and discretion with sensitive and confidential information

Physical Demands and Work Environment:

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds unassisted, or up to 25 pounds with the assistance of other employees or equipment as appropriate. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Tarrant County College is committed to providing equal access to its employment process. Reasonable accommodations are available to qualified applicants who need an accommodation to participate in the application, interview, assessment, or selection process. To request an accommodation, contact The Office of Human Resources via email at [e-mail].