Specialist, Payroll

AAR; Florida; On-site; USD 36,000 - 48,000; Full time

Job summary

Aircraft Services in Miami, Florida is seeking a detail-oriented Payroll Assistant to support our payroll and accounting functions. The role will assist with payroll processing, employee records maintenance, and payroll-related reporting, ensuring accuracy and confidentiality.

The ideal candidate has 1–3 years of payroll, accounting, bookkeeping, or administrative experience, familiarity with ADP payroll software, and proficiency in Microsoft Excel and MS Office applications.

Qualifications

• Bi-weekly payroll processing experience preferred.
• 1–3 years of payroll, accounting, bookkeeping, or administrative experience preferred.
• Experience with ADP payroll software preferred.
• Proficiency in Microsoft Excel and MS Office applications required.
• Knowledge of payroll laws and regulations is a plus.

Responsibilities

• Assist in processing bi-weekly payroll for employees.
• Review timesheets and payroll data for accuracy.
• Enter new hires, changes, deductions, and terminations in the payroll system.
• Coordinate with HR regarding employee status changes and benefit deductions.
• Maintain employee payroll files and ensure data integrity.
• Assist with payroll reconciliations and payroll-related reporting.
• Support year-end payroll activities, including W-2 processing and audits.
• Assist with other accounting and administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Discretion/confidentiality

Education

High school diploma or equivalent

Associate's degree in Accounting/Business or related field

Tools

ADP payroll software

Microsoft Excel

MS Office Suite

Job description

Position Summary

We are seeking a detail-oriented and dependable Payroll Assistant to support our payroll and accounting functions. The Payroll Assistant will assist with payroll processing, employee records maintenance, and payroll-related reporting. The ideal candidate will have strong organizational skills, a high degree of accuracy, and the ability to maintain confidentiality.

Key Responsibilities

• Assist in processing bi-weekly payroll for employees.
• Review and verify employee timesheets, attendance records, and payroll data for accuracy.
• Enter new hires, employee changes, deductions, and terminations into the payroll system.
• Ensure payroll records comply with company policies and applicable federal, state, and local regulations.
• Respond to employee payroll inquiries regarding pay, deductions, taxes, and benefits.
• Maintain employee payroll files and ensure data integrity.
• Assist with payroll reconciliations and prepare payroll-related reports.
• Support year-end payroll activities, including W-2 processing and audits.
• Coordinate with Human Resources regarding employee status changes and benefit deductions.
• Assist with other accounting and administrative duties as assigned.
• High school diploma or equivalent required; Associate's degree in Accounting, Business, or related field preferred.
• 1-3 years of payroll, accounting, bookkeeping, or administrative experience preferred.
• Experience with ADP payroll software preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and accuracy.
• Excellent organizational, communication, and problem-solving skills.
• Ability to handle confidential information with discretion.
• Knowledge of payroll laws and regulations is a plus.

Job

Operations

Primary Location

United States-Florida-Miami-Miami- Aircraft Services

Schedule

Full-time

Overtime Status

ExemptWe are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.