Payroll Specialist

INTERACTION 24 LLC; Town of Florida (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

INTERACTION 24 LLC is seeking a Payroll Specialist / Admin in Miami Lakes, FL. The chosen candidate will handle client payroll submissions, ensuring accuracy and compliance. Responsibilities include client communication regarding payroll processing, managing high-volume payroll, and supporting bookkeeping through QuickBooks. Ideal candidates will have at least 3 years of payroll experience and be fluent in both English and Spanish. This is a full-time on-site position.

Qualifications

• 3+ years of payroll processing or support experience.
• Fluency in English and Spanish required.
• Ability to handle 10–30 payroll submissions per day.

Responsibilities

• Manage a portfolio of payroll clients as the primary contact.
• Review client payroll submissions for accuracy.
• Provide support on ADP RUN application and navigation.

Skills

Bilingual — English and Spanish

Client-facing communication

Attention to detail

High-volume payroll management

Tools

ADP RUN

QuickBooks Online

Job description

Payroll Specialist / Admin

Full-Time | Direct Hire | On-Site | Miami Lakes, FL 33014

About Client

Client is a professional services firm providing payroll processing, fractional HR, business consulting, and retirement administration for growing businesses. We serve as a trusted back-office partner to our clients — helping them stay compliant, operate efficiently, and scale with confidence. Our team is hands‑on, relationship‑driven, and deeply committed to delivering reliable support to the businesses we serve.

Role Overview

Client is looking for a sharp, experienced Payroll Specialist / Admin to serve as a key right-hand resource to our team. In this role, you will be the primary point of contact for a portfolio of trusted clients, handling payroll review, compliance questions, and day‑to‑day support. You will not be processing payroll directly — our clients submit their own payroll runs — but you will be reviewing submissions for accuracy, flagging issues, and providing expert‑level guidance on payroll rules, taxes, and compliance.

This is a role for someone who knows payroll inside and out.

Key Responsibilities

• Manage an assigned portfolio of payroll clients daily — serving as their primary point of contact.
• Review client‑submitted payroll runs for accuracy and compliance, then release and approve through ADP RUN (10–30 payroll submissions per day).
• Reconcile weekly payroll numbers against pre‑ and post‑tax benefit deductions including 401k, FSA, HSA, Group Term Life, and other voluntary and involuntary deductions.
• Log into client 401k and benefits reporting systems to enter and submit deduction amounts each payroll cycle.
• Ensure accurate calculation and handling of pre‑tax vs. Roth (post‑tax) contributions and deductions.
• Provide application and navigation support on ADP RUN — guiding clients on how to locate reports, make configuration changes, and resolve system questions.
• Handle client inquiries via phone and email on payroll processing, payroll taxes, deductions, garnishments, and compliance.
• Support bookkeeping and reconciliations in QuickBooks Online.
• Assist with HR administration, benefits administration, and client onboarding as needed.
• Maintain accurate, organized client records and documentation.

Payroll Knowledge Requirements

• Multi‑state payroll processing and compliance.
• FICA — Social Security and Medicare tax calculations and employer/employee splits.
• Federal, state, and local income tax withholding and remittance.
• Garnishments and wage assignments — setup, calculation, and compliance.
• Pre‑tax deductions — 401k, FSA, HSA, health insurance premiums, Group Term Life.
• Post‑tax / Roth contributions and after‑tax benefit deductions.
• Benefit accruals and reconciliations — matching payroll deductions to benefits reporting systems.
• Voluntary and involuntary deductions — proper classification and processing.
• Wage and hour laws — federal and state overtime rules, pay frequency requirements.
• Payroll compliance and reporting — timely tax filings, year‑end W‑2 processing, and regulatory adherence.

Required Qualifications

• Bilingual — English and Spanish fluency required (written and verbal).
• Minimum 3+ years of hands‑on payroll processing or payroll support experience.
• Must be able to work on‑site 5 days per week at the Miami Lakes, FL office.
• Experience with ADP RUN — required.
• Proficiency in QuickBooks Online.
• Comfortable managing high‑volume, deadline‑driven workload — 10 to 30 payroll submissions per day.
• Excellent client‑facing communication skills — professional, responsive, and able to explain complex payroll topics clearly.
• Highly organized with strong attention to detail and ability to manage multiple accounts simultaneously.
• Self‑starter who can take full ownership of an assigned client portfolio independently.

Nice to Have

• HR administration or benefits administration background.
• Experience with 401k plan administration and benefits reconciliation.
• FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional).
• Experience at a payroll service bureau, HCM provider, or outsourced HR/payroll firm.
• Familiarity with COBRA, FSA administration, and benefit accrual calculations.
• Familiarity with ADP Workforce Now or other ADP platforms.

To apply, contact:

JC Silva | InterAction24 | [e-mail] | ia24now.com