Specialist, Payroll

AAR; Miami (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

AAR is seeking a detail-oriented Payroll Specialist to support payroll and accounting functions in our Miami, FL location. This role assists with payroll processing, employee records, and payroll-related reporting, requiring strong organizational skills and the ability to maintain confidentiality.

Responsibilities include verifying timesheets, entering changes, ensuring regulatory compliance, handling employee inquiries, and supporting year-end activities such as W-2 processing.

Qualifications

• Requires high school diploma or equivalent; associate degree preferred.
• 1–3 years payroll, accounting, bookkeeping or admin experience preferred.
• Experience with ADP payroll software preferred.
• Strong Excel and MS Office skills; detail-oriented and organized.
• Ability to handle confidential information with discretion; knowledge of payroll laws a plus.

Responsibilities

• Process bi-weekly payroll for employees.
• Review timesheets and payroll data for accuracy.
• Enter new hires, changes, deductions, and terminations into payroll system.
• Ensure payroll records comply with policies and regulations.
• Respond to payroll inquiries from employees.
• Maintain payroll files and data integrity.
• Assist with payroll reconciliations and reporting.
• Support year-end activities including W-2 processing and audits.
• Coordinate with HR on status changes and benefits deductions.
• Assist with other accounting and administrative duties as assigned.

Skills

Payroll processing

Timesheet verification

Attention to detail

Communication

Discretion with confidential data

Education

High school diploma or equivalent

Associate degree preferred

Tools

ADP

Microsoft Excel

Microsoft Office

Job description

Title: Specialist, Payroll

Location: United States-Florida-Miami-Miami- Aircraft Services

Job Number: 18960

Position Summary

We are seeking a detail-oriented and dependable Payroll Assistant to support our payroll and accounting functions. The Payroll Assistant will assist with payroll processing, employee records maintenance, and payroll-related reporting. The ideal candidate will have strong organizational skills, a high degree of accuracy, and the ability to maintain confidentiality.

Key Responsibilities

• Assist in processing bi-weekly payroll for employees.
• Review and verify employee timesheets, attendance records, and payroll data for accuracy.
• Enter new hires, employee changes, deductions, and terminations into the payroll system.
• Ensure payroll records comply with company policies and applicable federal, state, and local regulations.
• Respond to employee payroll inquiries regarding pay, deductions, taxes, and benefits.
• Maintain employee payroll files and ensure data integrity.
• Assist with payroll reconciliations and prepare payroll-related reports.
• Support year-end payroll activities, including W-2 processing and audits.
• Coordinate with Human Resources regarding employee status changes and benefit deductions.
• Assist with other accounting and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's degree in Accounting, Business, or related field preferred.
• 1-3 years of payroll, accounting, bookkeeping, or administrative experience preferred.
• Experience with ADP payroll software preferred.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and accuracy.
• Excellent organizational, communication, and problem-solving skills.
• Ability to handle confidential information with discretion.
• Knowledge of payroll laws and regulations is a plus.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.