Specialist, HOA Support

Invitation Homes LP; Dallas, Northern (TX, KY); Hybrid; USD 28,000 - 48,000; Full time

Benefits offered by this job

Annual bonus

Health, dental, vision, and life保险

401(k) with company matching

Paid time off

Casual dress

Job summary

Invitation Homes LP is seeking an organized administrative assistant to support our growing build to rent HOA team. The role provides administrative support across departments, assisting with HOA projects, board meetings, and HOA relations.

The ideal candidate will have HOA/property management experience, strong communication, and proficiency with Microsoft Office, Salesforce, and Yardi. You will help with filing, onboarding communities, and coordinating departmental projects while coordinating

Qualifications

• Prior property management or HOA experience preferred.
• Excellent verbal and written communication.
• Strong organizational and multitasking abilities.
• Ability to work independently with initiative.
• Proficiency in Microsoft Office.
• Familiarity with Salesforce and Yardi.

Responsibilities

• Manage filing systems and clerical tasks, including inputting and organizing documents.
• Liaison for 3rd party management communities.
• Assist with onboarding new communities.
• Assist with routine file folder audits.
• Assist with updating the BTR database in Salesforce.
• Assist with various projects for the department.
• Attend team, department functions and HOA meetings as needed.
• Assist with HOA communication internally and externally as needed.
• Answer calls, emails, internal chats and respond to inquiries.
• Assist with other projects as needed.
• Maintain professional appearance.
• Ability to work overtime if needed.

Skills

Property Management / HOA experience

Verbal and written communication

Critical thinking

Organizational skills and multitasking

Initiative and ability to work autonom

Flexibility to handle changes

Tools

Salesforce

Yardi

Microsoft Office

Job description

We are seeking a highly organized and proactive administrative assistant to support our growing team within the build to rent HOA space. The ideal candidate will provide administrative support across various departments, assisting with day-to-day operations of HOA projects, HOA board meetings, and other HOA relations. This is a great opportunity for someone looking to develop a career in real estate and property management.

Qualifications/Skills:

• Previous experience in Property Management and/or HOA experience preferred.
• Professional verbal and written communication skills
• Critical thinking skills.
• Strong organizational skills, diligence, and ability to multi-task
• Initiative-taking and initiative-taking with the ability to work independently.
• Flexible to manage diverse changes.
• Proficiency in Microsoft Office
• Familiarity with software programs such as Salesforce and Yardi.

Job Responsibilities:

• Manage filing systems and clerical tasks to include but not limited to, inputting documents, maintaining, creating and organizing file folders.
• Liaison for 3rd party management communities
• Assist with onboarding new communities
• Assist with routine file folder audits.
• Assist with updating the BTR database in Salesforce.
• Assist with various projects for the department.
• Attend team, department functions and HOA meetings as needed.
• Assist with HOA communication internally and externally as needed.
• Answer calls, emails, internal chats and respond to inquiries.
• Assist with other projects as needed.

Other Requirements:

• Maintain professional appearance
• Ability to work overtime if needed

Salary Range

The salary range for this position is: $20.19 - $35.00, plus individuals may be eligible for an annual discretionary bonus. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications, location, and applicable employment laws.

Compensation and Benefits

To attract and retain top talent, we're pleased to offer competitive compensation and benefits, including:

• Annual bonus program
• Health, dental, vision, and life insurance
• Long-term and short-term disability insurance
• Generous paid time off plans include vacation accrual, sick time, standard holidays and floating holidays
• 401(k) with company matching contributions
• Awesome work environment with casual dress
• Team events and gatherings (Pre- and Post-Covid)

Invitation Homes is an equal opportunity employer committed to fostering a diverse, inclusive and innovative environment with the best associates. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other factor protected by applicable federal, state or local law. If you have a disability or special need that requires accommodation, please contact us at [e-mail].