Specialist, HOA Support

1KD THR Property Management LP; Dallas (TX); On-site; USD 28,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Matching

Paid Time Off

Team events

Job summary

Invitation Homes is seeking a highly organized Administrative Assistant to support the build to rent HOA space. The role includes handling day-to-day operations, board meeting support, and communications with HOA communities.

The ideal candidate has experience in property management or HOA environments, strong Microsoft Office skills, and the ability to work independently while maintaining a professional appearance.

Qualifications

• Prior experience in property management and/or HOA preferred.
• Excellent verbal and written communication abilities.
• Strong analytical and critical thinking skills.
• Outstanding organizational abilities and attention to detail; able to multitask.
• Self-starter who can work independently and take initiative.
• Flexibility to adapt to changing priorities.

Responsibilities

• Maintain filing systems and clerical tasks, including inputting and organizing documents.
• Serve as liaison for 3rd party management communities.
• Assist with onboarding new communities.
• Conduct routine file folder audits and update the Salesforce database.
• Support department projects and HOA communications.
• Attend team and HOA meetings as needed and respond to inquiries.

Skills

Property management experience

Communication skills

Critical thinking

Organization

Independent work

Flexibility

Microsoft Office

Tools

Salesforce

Yardi

Job description

We are seeking a highly organized and proactive administrative assistant to support our growing team within the build to rent HOA space. The ideal candidate will provide administrative support across various departments, assisting with day-to‑day operations of HOA projects, HOA board meetings, and other HOA relations. This is a great opportunity for someone looking to develop a career in real estate and property management.

Qualifications/Skills

• Previous experience in Property Management and/or HOA experience preferred.
• Professional verbal and written communication skills
• Critical thinking skills.
• Strong organizational skills, diligence, and ability to multi-task
• Initiative-taking and initiative-taking with the ability to work independently.
• Flexible to manage diverse changes.
• Proficiency in Microsoft Office
• Familiarity with software programs such as Salesforce and Yardi.

Job Responsibilities

• Manage filing systems and clerical tasks to include but not limited to, inputting documents, maintaining, creating and organizing file folders.
• Liaison for 3rd party management communities
• Assist with onboarding new communities
• Assist with routine file folder audits.
• Assist with updating the BTR database in Salesforce.
• Assist with various projects for the department.
• Attend team, department functions and HOA meetings as needed.
• Assist with HOA communication internally and externally as needed.
• Answer calls, emails, internal chats and respond to inquiries.
• Assist with other projects as needed.

Other Requirements

• Maintain professional appearance
• Ability to work overtime if needed

Salary Range

The salary range for this position is: $20.19 - $35.00, plus individuals may be eligible for an annual discretionary bonus. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications, location, and applicable employment laws.

Compensation and Benefits

• Annual bonus program
• Health, dental, vision, and life insurance
• Long-term and short-term disability insurance
• Generous paid time off plans include vacation accrual, sick time, standard holidays and floating holidays
• 401(k) with company matching contributions
• Awesome work environment with casual dress
• Team events and gatherings (Pre- and Post-Covid)

Invitation Homes is an equal opportunity employer committed to fostering a diverse, inclusive and innovative environment with the best associates. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other factor protected by applicable federal, state or local law.

If you have a disability or special need that requires accommodation, please contact us at [e-mail].

To all recruitment agencies: Invitation Homes does not accept agency resumes. Please do not forward resumes to Invitation Homes employees. Invitation Homes is not responsible for any fees related to unsolicited resumes.

As the nation’s premier home leasing company, Invitation Homes provides more than 80,000 high-quality homes across 17 markets—delivering what we call “The Lease with More.” We offer our residents more value through updated homes, seamless experiences—whether digital or in person—greater flexibility to live where they want, and support from professionals who lead with Genuine CARE™. Our commitment is to “unlock the power of home,” creating meaningful living experiences in the communities we proudly serve. At Invitation Homes, our associates are the foundation of our success. We are committed to “Unlocking the Power of You” by connecting each role to real impact, investing in growth and development, and fostering an environment where people feel supported, valued, and at home. Guided by our Genuine CARE values—communication, accountability, reliability, and excellence—we empower our teams to innovate, collaborate, and deliver exceptional experiences for our residents. As we continue to grow, we offer dynamic career opportunities across a wide range of disciplines. We are looking for talented individuals who are inspired to make a difference, embrace the journey, and help us raise the roof on what a modern leasing experience can be.

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