Specialist, HOA Support

Invitation Homes; Dallas (TX); On-site; USD 28,000 - 48,000; Full time

Benefits offered by this job

Annual bonus

Health, dental, vision, and life保险

Paid time off

401(k) with company matching

Job summary

Invitation Homes is seeking a highly organized administrative assistant to support our build-to-rent HOA team in Dallas. You will handle day-to-day operations, maintain filing systems, and liaise with 3rd party communities and HOA boards.

The role involves onboarding new communities, updating Salesforce, and assisting across departments with various projects. Strong communication, organization, and MS Office skills are essential for success.

Qualifications

• Professional verbal and written communication skills.
• Strong organizational skills and ability to multi-task.
• Initiative and ability to work independently.
• Flexibility to manage diverse changes.
• Proficiency in Microsoft Office.
• Familiarity with Salesforce and Yardi.

Responsibilities

• Manage filing systems and clerical tasks including inputting documents and organizing file folders.
• Liaison for 3rd party management communities.
• Assist with onboarding new communities.
• Assist with routine file folder audits.
• Assist with updating the BTR database in Salesforce.
• Assist with various projects for the department.
• Attend team and HOA meetings as needed.
• Assist with HOA communication internally and externally.
• Answer calls, emails, internal chats and respond to inquiries.
• Assist with other projects as needed.

Skills

Professional communication

Organizational skills

Multi-tasking

Independent work

Initiative

Flexibility

Attention to detail

Tools

Microsoft Office

Salesforce

Yardi

Job description

We are seeking a highly organized and proactive administrative assistant to support our growing team within the build to rent HOA space. The ideal candidate will provide administrative support across various departments, assisting with day-to-day operations of HOA projects, HOA board meetings, and other HOA relations. This is a great opportunity for someone looking to develop a career in real estate and property management.

Qualifications/Skills

• Previous experience in Property Management and/or HOA experience preferred.
• Professional verbal and written communication skills
• Critical thinking skills.
• Strong organizational skills, diligence, and ability to multi-task
• Initiative-taking and initiative-taking with the ability to work independently.
• Flexible to manage diverse changes.
• Proficiency in Microsoft Office
• Familiarity with software programs such as Salesforce and Yardi.

Job Responsibilities

• Manage filing systems and clerical tasks to include but not limited to, inputting documents, maintaining, creating and organizing file folders.
• Liaison for 3rd party management communities
• Assist with onboarding new communities
• Assist with routine file folder audits.
• Assist with updating the BTR database in Salesforce.
• Assist with various projects for the department.
• Attend team, department functions and HOA meetings as needed.
• Assist with HOA communication internally and externally as needed.
• Answer calls, emails, internal chats and respond to inquiries.
• Assist with other projects as needed.

Other Requirements

• Maintain professional appearance
• Ability to work overtime if needed

Salary Range

The salary range for this position is: $20.19 - $35.00, plus individuals may be eligible for an annual discretionary bonus. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications, location, and applicable employment laws.

Compensation And Benefits

• Annual bonus program
• Health, dental, vision, and life insurance
• Long-term and short-term disability insurance
• Generous paid time off plans include vacation accrual, sick time, standard holidays and floating holidays
• 401(k) with company matching contributionsAwesome work environment with casual dress
• Team events and gatherings (Pre- and Post-Covid)

Invitation Homes is an equal opportunity employer committed to fostering a diverse, inclusive and innovative environment with the best associates. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other factor protected by applicable federal, state or local law. If you have a disability or special need that requires accommodation, please contact us at [e-mail].