Executive Assistant - Journey

The University of North Carolina at Chapel Hill; Chapel Hill (NC); On-site; USD 64,000 - 69,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid leave

Health and retirement plans

Job summary

The Special Projects Coordinator at The University of North Carolina at Chapel Hill's School of Law coordinates high‑priority projects and events, handling scheduling, travel, catering, venue logistics, vendor coordination, and stakeholder communications to support leadership objectives.

The role requires exceptional written and verbal communication, strong organizational skills, and proficiency with Microsoft 365 applications, Concur travel, Asana, CRM systems, and related enterprise tools,

Qualifications

• High school diploma or equivalency and three years of progressively responsible administrative/office management experience.
• Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience.
• Bachelor’s degree, preferably in business administration or a related discipline.
• Equivalent combination of training and experience accepted.

Responsibilities

• Coordinate high-priority strategic projects, events, and operational initiatives.
• Manage scheduling, calendaring, and travel arrangements, including catering and venue logistics.
• Coordinate vendor relationships and stakeholder communications across internal and external partners.
• Ensure projects are completed efficiently, professionally, and with attention to detail.
• Communicate effectively with faculty, staff, students, alumni, donors, and other partners.

Job description

Posting Information

Department School of Law-360001

Career Area Administrative/Clerical Support

Is this an internal only recruitment? No

Posting Open Date 08/17/2026

Application Deadline 08/31/2026

Position Type Permanent Staff (SHRA)

Position Title Executive Assistant - Journey

Salary Grade Equivalent NC12 / GN10

Working Title Special Projects Coordinator

Position Number 20078071

Vacancy ID P021295

Full-time/Part-time Permanent/Time-Limited Full-Time Permanent

Hours per week 40

Work Schedule Monday – Friday 8:00am to 5:00pm

Work Location CHAPEL HILL, NC

Position Location North Carolina, US

Hiring Range $64,000- $69,000

Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Notice to Applicants This position is not eligible for H-1B sponsorship.

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world‑class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC -Chapel Hill offers full‑time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose Of Organizational Unit

The University of North Carolina, School of Law aspires to be a great public law school. Toward this end, it pursues a fourfold mission: to prepare outstanding lawyers and leaders for the bar, the bench, all public and private law settings, and public service; to make nationally and internationally significant legal and policy contributions through an ambitious agenda of research and scholarship; to instill lifelong ethical values, dedication to the cause of justice and a lasting commitment to pro bono and public service; and, to serve the legal profession, the people and institutions of North Carolina, the nation and the world.

Position Summary

The Special Projects Coordinator serves as a key member of the UNC School of Law administrative team, responsible for executing high‑priority strategic projects, events, and operational initiatives that support the School’s mission and leadership objectives. This position coordinates all aspects of complex events and special projects, including scheduling and calendaring, travel arrangements, catering, venue logistics, vendor coordination, and stakeholder communications. Working across a broad range of internal and external constituencies, the Special Projects Coordinator ensures projects are completed efficiently, professionally, and with exceptional attention to detail.

The successful candidate will possess outstanding written and verbal communication skills and demonstrated ability to build effective relationships with faculty, staff, students, alumni, donors, trustees, vendors, and other external partners. The position requires advanced administrative and technology proficiency, including expertise with Microsoft 365 applications (Outlook, Excel, Word, PowerPoint, Teams, SharePoint, and Copilot), Concur travel and expense management, RASR , and project management and collaboration platforms such as Asana, CRM systems, Planner, Power Automate, Forms, OneDrive, Adobe Acrobat, and similar enterprise systems. The ideal candidate is highly organized, technologically sophisticated, resourceful, and capable of managing multiple competing priorities while maintaining the highest standards of professionalism and customer service.

Minimum Education And Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Management Preferences

• Expertise with all Microsoft 365 applications
• Experience with Concur and RASR
• Knowledge of Project Management platforms, including Asana and CRM systems
• Excellent written and verbal communication skills
• Ability to build effective relationships with a variety of internal and external partners

Required Licenses/Certifications

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements

Night work occasionally, Weekend work occasionally

Special Instructions

Quick Link

https://unc.peopleadmin.com/postings/323957

Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.