Special Projects Coordinator

University of North Carolina - Chapel Hill; Lowell (MA); On-site; USD 64,000 - 69,000; Full time

Job summary

University of North Carolina at Chapel Hill is seeking a Special Projects Coordinator to support the School of Law with high‑priority projects and events. The role requires coordinating scheduling, travel, catering, venues, and vendor engagement across internal and external partners.

The ideal candidate will have strong communication skills, advanced admin proficiency with Microsoft 365 and related platforms, and a track record of managing multiple priorities with attention to detail.

Qualifications

• High school diploma or equivalent with 3 years of progressive admin/office management experience, or an associate's degree with 1 year of experience, or a bachelor's degree in business administration or related field.
• Proven ability to manage complex events and strategic projects, with strong calendar scheduling, travel and vendor coordination.
• Excellent written and verbal communication skills; ability to build relationships with diverse internal and external partners.

Responsibilities

• Coordinate high-priority strategic projects and events aligned with the School's mission and leadership objectives.
• Manage scheduling, calendaring, travel arrangements, catering, venue logistics, vendor coordination, and stakeholder communications.
• Collaborate with faculty, staff, students, alumni, donors and external partners to ensure successful project delivery and professional execution.

Skills

Microsoft 365

Concur

RASR

Asana

CRM systems

Project management

Communication

Education

High school diploma or equivalent

Associate's degree

Bachelor's degree (preferred)

Tools

Outlook

Excel

Word

PowerPoint

SharePoint

Copilot

Concur travel & expense

Job description

About the University

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Mission of the School of Law

The University of North Carolina, School of Law aspires to be a great public law school. Toward this end, it pursues a fourfold mission: to prepare outstanding lawyers and leaders for the bar, the bench, all public and private law settings, and public service; to make nationally and internationally significant legal and policy contributions through an ambitious agenda of research and scholarship; to instill lifelong ethical values, dedication to the cause of justice and a lasting commitment to pro bono and public service; and, to serve the legal profession, the people and institutions of North Carolina, the nation and the world.

Position Summary

The Special Projects Coordinator serves as a key member of the UNC School of Law administrative team, responsible for executing high-priority strategic projects, events, and operational initiatives that support the School's mission and leadership objectives. This position coordinates all aspects of complex events and special projects, including scheduling and calendaring, travel arrangements, catering, venue logistics, vendor coordination, and stakeholder communications. Working across a broad range of internal and external constituencies, the Special Projects Coordinator ensures projects are completed efficiently, professionally, and with exceptional attention to detail.

The successful candidate will possess outstanding written and verbal communication skills and demonstrated ability to build effective relationships with faculty, staff, students, alumni, donors, trustees, vendors, and other external partners. The position requires advanced administrative and technology proficiency, including expertise with Microsoft 365 applications (Outlook, Excel, Word, PowerPoint, Teams, SharePoint, and Copilot), Concur travel and expense management, RASR, and project management and collaboration platforms such as Asana, CRM systems, Planner, Power Automate, Forms, OneDrive, Adobe Acrobat, and similar enterprise systems. The ideal candidate is highly organized, technologically sophisticated, resourceful, and capable of managing multiple competing priorities while maintaining the highest standards of professionalism and customer service.

Management Preferences

• Expertise with all Microsoft 365 applications
• Experience with Concur and RASR
• Knowledge of Project Management platforms, including Asana and CRM systems
• Excellent written and verbal communication skills
• Ability to build effective relationships with a variety of internal and external partners

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Job Details

Position Title: Special Projects Coordinator

Position Type: Permanent Staff (SHRA)

Contract Type: Full-Time Permanent

Hours per week: 40

Work Schedule: Monday - Friday 8:00am to 5:00pm

Work Location: CHAPEL HILL, NC

Position Location: North Carolina, US

Hiring Range: $64,000- $69,000

Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants

This position is not eligible for H-1B sponsorship.

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements

Night work occasionally, Weekend work occasionally

Contact Information

Office of Human Resources Contact Information: If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.