Special Events Sales Coordinator

Main Event; Warrenville (CT); On-site; USD 23,000 - 30,000; Full time

Job summary

Main Event is seeking an enthusiastic Event Coordinator to support the sales department with essential administrative tasks and post-sale coordination to ensure events run smoothly. You will participate in the sales process, handle RFPs, confirm details with hosts, and help optimize every guest experience.

You should be friendly, highly organized, and capable of clear communication with guests, sales, and operations.

Qualifications

• Clear English communication with guests and teams.
• Strong organizational skills for multiple events and tasks.
• Ability to analyze basic data to support decisions.

Responsibilities

• Provide administrative support to Sales and Operations.
• Handle RFPs and calls for social events, converting to closed won deals.
• Conduct site tours as needed and ensure contracts are updated.
• Distribute paperwork promptly for pop up parties and events.
• Follow up on accounts receivable and collect payments.
• Process invoices and check requests as needed.
• Maintain up-to-date BEOs for each event.
• Identify upsell opportunities after a sale is closed won.

Skills

Customer service

Decision making

Cross-team communication

Verbal communication

Organization

English proficiency

Data analysis

Guest needs articulation

Job description

Main Event is seeking an enthusiastic Event Coordinator to support the sales department with essential administrative tasks and post-sale coordination to ensure events run smoothly. You will participate in the sales process, handle RFPs, confirm details with hosts, and help optimize every guest experience.

You should be friendly, highly organized, and capable of clear communication with guests, sales, and operations.