Special Events Coordinator

FamilyForward; Creve Coeur (MO); On-site; USD 10,000 - 60,000; Full time

Job summary

Join an innovative organization as a Special Events and Volunteers Coordinator, where your creativity and organizational skills will shine. You will play a key role in planning impactful fundraising events and engaging with donors and volunteers. This position offers a dynamic work environment focused on strengthening families and empowering individuals. With a commitment to diversity and inclusivity, you will collaborate with a passionate team to create meaningful experiences that resonate with the community. If you are a motivated professional looking to make a difference, this opportunity is perfect for you!

Benefits

Medical, Dental, and Vision Coverage

Paid Time Off for Agency Wellness Week

Education Assistance Program

Company-Matched 403(b) Retirement Savings

Public Service Loan Forgiveness Eligible

Long-Term Disability and Life Insurance

Flexible Spending Accounts

Employee Assistance Program

Paid Holidays

Wellness Leave

Qualifications

• Bachelor’s degree or 3 years of successful event coordination experience.
• Proven experience in fundraising work is desired but not required.

Responsibilities

• Plan and execute donor-centric events and fundraising activities.
• Ensure events are developed and executed within budget and deadlines.
• Coordinate with external planners and manage event committees.

Skills

Event Coordination

Fundraising

Project Management

Communication Skills

Organizational Skills

Problem Solving

Education

Bachelor's Degree

3+ Years of Event Coordination Experience

Tools

Database Software

Customer Relationship Management (CRM)

Job description

Interested? Apply using this link!https://recruiting.paylocity.com/Recruiting/Jobs/Details/3253194

Guided by the strategic plan and annual development plan, the Special Events and Volunteers Coordinator is a hospitality-forward professional who assists in stewarding donors, volunteers, and community stakeholders and achieving fundraising goals by planning and executing meaningful events and activities. The Special Events and Volunteers Coordinator plays a vital role in advancing our mission to strengthen families and empower individuals facing challenging circumstances by contributing to a robust culture of philanthropy.

FamilyForward is committed to upholding the Organizational Health Anchors that we have set for the agency, including safety; mindfulness and self-regulation; relational health; cultural diversity, inclusivity, equity, and anti-racism; clinical lens; vicarious trauma and compassion fatigue.

What puts FamilyForward Out Front:

• Paid time-off for Agency Wellness Week (December 25th to December 31st annually).
• Emphasis on professional learning, growth, and development.
• Diversity of the position gives you opportunities for new experiences.
• Opportunity to work collaboratively with a dynamic team.

Competitive pay & benefits package includes:

• Medical, dental, and vision coverage for you and your family
  • Optional short-term disability
  • Virtual medical and mental health care coverage
  • Employee Assistance Program counseling services
  • Pre-tax medical Flexible Spending Accounts
  • Health Reimbursement Account for deductible expenses over $1000 individual; $2000 for families
  • 3% dollar for dollar company-matched 403(b) retirement savings account
  • Company-paid long-term disability and life insurance
• 10 paid holidays, including 2 floating holidays for religious/cultural celebrations
• Wellness Week paid time off December 25th – 31st annually
• Paid vacation time and health and wellness leave
• Education assistance program
• Public Service Loan Forgiveness eligible employer
• National Health Service Corps Loan Repayment Eligible Site
• Member and active participant in the Hispanic Chamber of Commerce and LGBTQ+ Chamber of Commerce
• Diversity Awareness Partnership Non-Profit Partner

What to expect on a given day as a Special Events and Volunteers Coordinator:

• You bring a curious, solutions-focused approach to enhancing events, volunteer engagement, and donor experiences.
• You will ensure all donor cultivation and fundraising events are developed and executed with the mission in mind and delivered in a collaborative, effective manner that honors deadlines and stays within the established budgets.
• You will plan organizational fundraising events including event planning, logistics, development, execution, and volunteer coordination.
• You will coordinate and provide direction to the external event planner, organize the event committee, and ensure revenue goals for the event are met in cooperation with the broader team
• You will plan and execute donor-centric events in collaboration with contracted vendors, planning committee, and staff that meets fundraising targets and stays within budget.

This position is responsible for:

• The Rocket Ball annual gala
• Guardian Society donor appreciation events
• Donor stewardship and cultivation events (dinners, cocktail receptions, lunches)
• Community stakeholder events
• Volunteer events
• Major education and training events
• Holiday projects/in-kind donations
• Clothing for a Cause

You would be a good fit for this position if you:

• Have a bachelor’s degree or a minimum of three years’ experience of successful event coordination.
• Have at least 3 years’ proven experience in fundraising work; experience and/or familiarity with fundraising in human services is desired but not required.
• Have experience evaluating contracts, venues, and vendors.
  Are able to demonstrate excellent organizational skills, communication skills, project management skills, and superior attention to detail.
• Can be flexible and adapt to changing needs and time pressures, particularly as logistics and plans develop.
• Are able to prioritize tasks and balance multiple priorities.
• Have the ability to create and sustain positive working relationships with all levels of the agency – internal and external.
• Are a creative thinker and solutions finder, helping solve logistical problems.
• Have experience with database software and/or customer relationship management (CRM) preferred; experience with Raisers Edge is desired but not required.
• Are available to work some evenings and weekends for special events, as discussed and planned.

Salary Expectations:

• Depending on experience, salary range is $21.93 – $23.50