Special Events Coordinator

University of New Mexico; Albuquerque (NM); Remote; USD 10,000 - 60,000; Full time

Job summary

Join a prestigious business school as a Special Events Coordinator, where you'll play a vital role in organizing and executing a variety of events. This position offers the opportunity to work in a dynamic environment, collaborating with a dedicated team to ensure successful event outcomes. You'll be responsible for coordinating logistics, managing vendor relationships, and providing exceptional customer service. If you thrive in a fast-paced setting and have a passion for event management, this is the perfect opportunity to advance your career while contributing to a renowned institution's mission.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Remission

Life Insurance

Qualifications

• 3+ years of experience in event coordination or related fields.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Coordinate and schedule events, ensuring all logistics are in place.
• Provide on-site support during events, including setup and vendor management.

Skills

Customer Service

Event Coordination

Communication Skills

Organizational Skills

Team Collaboration

Education

High School Diploma or GED

Experience in Event Coordination

Job description

Requisition ID
req32863


Working Title
Special Events Coordinator


Position Grade
08


Position Summary

The Anderson School of Management at the University of New Mexico is looking for a self-motivated, detail-oriented individual to join our growing Business Operations Communications and Events team as a Special Events Coordinator. Reporting directly to our Communication and Events Operations Manager, the Special Events Coordinator will provide support for the various events held by and at Anderson.

Anderson is a world-class business school with award-winning faculty and programs, offering a wide array of degree programs for a diverse student population. At Anderson, you will be joining a distinguished organization with a rich history of delivering top-tier business education to students and a staff team who work hard daily to create a rich environment where we can thrive while delivering outstanding results and service to our internal and external customers.

The successful candidate will have a passion for providing outstanding customer service, outstanding customer service skills, and a desire and ability to learn.

Specific duties will include:

• Schedule and coordinate space and parking needed for various events held by and at Anderson;


• Work with the Anderson Business Operations Admin team to procure event related services and materials;


• Coordinate the creation of name tags, delivery of event resources, and other event preparation tasks, as needed. May involve working with available student employees to complete activities.


• Provide day-of, on-site coordination for Anderson events--including space set-up, and working with vendors and other internal service providers--to meet the event objectives;


• Assist the Operations Manager with the planning of Anderson-wide events;


• Assist with tracking total event costs and provide reports for budgeting purposes;


• Prepare and provide post-event evaluation data, as appropriate to the objectives of the event;


• Work with team members to provide information to effectively communicate about upcoming events and event outcomes.

See the Position Description for additional information.

Conditions of Employment

• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
• Must pass a pre-employment criminal background check.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Demonstrated experience successfully working with a team to accomplish project and team goals


• Ability to balance strong attention to detail with timeline sensitive work


• Ability to effectively communicate, verbally and in writing


• Strong organizational skills and methodologies for tracking projects and status


• Excellent interpersonal skills and ability to work with a variety of individuals at different levels in the organization


• Previous experience coordinating professional and/or business events

Additional Requirements



Campus
Main - Albuquerque, NM


Department
ASM Administration (224B)


Employment Type
Staff


Staff Type
Regular - Full-Time


Term End Date



Status
Non-Exempt


Pay
Hourly: $17.39 - $22.37; Final offer will be based upon education and experience.


Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.


ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.


Background Check Required
Yes


For Best Consideration Date
4/11/2025


Eligible for Remote Work
Yes


Eligible for Remote Work Statement
This is a remote eligible position after successful completion of probationary period.


Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Please include:

• Cover letter addressing qualifications and interest in the position described


• Current resume


• Contact information for 3-5 Professional references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.