Special Education Secretary & IEP/EMIS Coordinator

TrulyHired; Columbus (OH); On-site; USD 30,000 - 34,000; Full time

Job summary

Dublin City School District seeks a dedicated Special Education Secretary for Glacier Ridge ES to support state-mandated procedures and compliance. This role focuses on admissions, IEP timelines, EMIS data accuracy, and confidential record management in a busy school setting.

Position handles scheduling, communications with parents and staff, and ensures security and accurate documentation. Excellent organization and discretion are essential for success in this role.

Qualifications

• High school diploma or equivalent
• Basic computer, filing, and office equipment knowledge
• Ability to maintain confidentiality
• Effective communication with adults and children by phone or email
• Ability to set priorities and work under pressure
• Attention to detail and self-direction
• Courteous and friendly demeanor

Responsibilities

• Arrange meetings between staff and parents to obtain permission for testing and eligibility for services.
• Maintain forms required by law for special education placement.
• Maintain EMIS program participation codes for each student.
• Provide EMIS data to Central Office for state reporting.
• Schedule and notify staff and parents of IEPs and three-year re-evaluations.
• Schedule and notify staff and parents of RTI meetings.
• Maintain confidential student files and forward originals to Central Office.
• Handle confidential correspondence among staff, Central Office, parents, and private professionals.
• Distribute pertinent data about students or programs as requested.
• Greet visitors and help maintain building security.
• Record student attendance in accordance with state laws and Board policy.
• Troubleshoot copier issues and perform clinic duties as needed (e.g., medication, first aid).
• Handle telephone calls and forward to voice mail or classroom phones.
• Distribute incoming mail (US mail, intra-district, UPS).
• Ensure student safety and establish cooperative professional relationships.
• Maintain confidentiality of information at all times.
• Uphold ethical principles and democratic values; model professional behavior.
• Other duties as assigned by the Superintendent or designee.

Job description

Dublin City School District seeks a dedicated Special Education Secretary for Glacier Ridge ES to support state-mandated procedures and compliance. This role focuses on admissions, IEP timelines, EMIS data accuracy, and confidential record management in a busy school setting.

Position handles scheduling, communications with parents and staff, and ensures security and accurate documentation. Excellent organization and discretion are essential for success in this role.