Special Education Secretary - Glacier Ridge ES

TrulyHired; Columbus (OH); On-site; USD 30,000 - 34,000; Full time

Job summary

Dublin City School District seeks a dedicated Special Education Secretary for Glacier Ridge ES to support state-mandated procedures and compliance. This role focuses on admissions, IEP timelines, EMIS data accuracy, and confidential record management in a busy school setting.

Position handles scheduling, communications with parents and staff, and ensures security and accurate documentation. Excellent organization and discretion are essential for success in this role.

Qualifications

• High school diploma or equivalent
• Basic computer, filing, and office equipment knowledge
• Ability to maintain confidentiality
• Effective communication with adults and children by phone or email
• Ability to set priorities and work under pressure
• Attention to detail and self-direction
• Courteous and friendly demeanor

Responsibilities

• Arrange meetings between staff and parents to obtain permission for testing and eligibility for services.
• Maintain forms required by law for special education placement.
• Maintain EMIS program participation codes for each student.
• Provide EMIS data to Central Office for state reporting.
• Schedule and notify staff and parents of IEPs and three-year re-evaluations.
• Schedule and notify staff and parents of RTI meetings.
• Maintain confidential student files and forward originals to Central Office.
• Handle confidential correspondence among staff, Central Office, parents, and private professionals.
• Distribute pertinent data about students or programs as requested.
• Greet visitors and help maintain building security.
• Record student attendance in accordance with state laws and Board policy.
• Troubleshoot copier issues and perform clinic duties as needed (e.g., medication, first aid).
• Handle telephone calls and forward to voice mail or classroom phones.
• Distribute incoming mail (US mail, intra-district, UPS).
• Ensure student safety and establish cooperative professional relationships.
• Maintain confidentiality of information at all times.
• Uphold ethical principles and democratic values; model professional behavior.
• Other duties as assigned by the Superintendent or designee.

Job description

Job Description

TITLE: Special Education Secretary - Glacier Ridge ES

JOB STATUS: FLSA Overtime Eligible

REPORTS TO: Building Administrator

DEPARTMENT: Academics and Student Learning

PAY RANGE: Four (4)

POSITION SUMMARY:

To assist with efficient compliance to state-mandated special education procedures in the building.

JOB QUALIFICATIONS:

• A high school diploma or training and experience that are considered equivalent.
• A reasonable knowledge of computer, filing, and office equipment.
• Ability to maintain confidentiality.
• Ability to communicate effectively with adults and children, in person and via the telephone or email.
• Ability to set priorities and work well under pressure.
• Must be detailed oriented and have the ability to work without direction.
• Courteous and friendly personality.
• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.

ESSENTIAL DUTIES:

• Arranges meetings between staff members and parents to obtain permission to test, to determine eligibility for special education services, and to sign required forms as requested by staff members and/or parents.
• Maintains an ample supply of forms which are currently required by law for special education placement.
• Maintains current program participation and event codes in the Education Management Information System (EMIS) for each special education student.
• Maintains current and accurate EMIS information to the Central Office for State reporting.
• Assists in scheduling and notifying staff members and parents of annual Individualized Education Program (IEP) reviews and three-year Re-evaluations for special education students.
• Assists in schedule and notifying staff members and parents of Section 504 on Response to Intervention (RTI) meetings.
• Maintains an accurate, duplicate, confidential file for each special education student in the building; sends original file to Central Office.
• Processes confidential correspondence between staff members, Central Office personnel, parents of special education students, and private psychologists, psychiatrists, physicians.
• Obtains, organizes and distributes pertinent data regarding special education students or programs, as requested.
• Screens, then greets visitors, and helps maintain building security.
• Withdraws students and records student attendance in accordance with state laws and Board policy.
• Troubleshoots copier related issues.
• Performs clinic duties as needed; such as, dispensing medication, first aid, etc.
• Places, receives, and correctly forwards telephone calls to voice mailboxes or classroom phones.
• Distributes incoming mail; U.S., intra-district, UPS, etc.
• Ensures the safety of students.
• Establishes and maintains cooperative professional relationships.
• Remains free of any alcohol or nonprescription controlled substance and abuse of any prescribed controlled substance in the workplace throughout employment in the district.
• Exhibits professional behavior, emotional stability, and sound judgment.
• Serves as a role model for students in how to conduct themselves as citizens and as responsible, and intelligent human beings.
• Understands the legal responsibility to help instill in students the belief in, and practice of, ethical principles and democratic values.
• Maintains confidentiality and respect for confidential information at all times.
• Other duties as assigned by the Superintendent or his/her designee.

TERMS OF EMPLOYMENT:

211 DAYS (183 DAYS; 8 Paid holidays); 8 hours per day excluding lunch. Salary as provided by the Negotiated Agreement. Work year to be established by the Board.

SALARY RANGE:

$22.13/HR. - $24.46/HR.

The Dublin City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.