Special Education Admin Assistant (12-Month)

Barnstable High School; Barnstable (MA); On-site; USD 28,000 - 39,000; Full time

Job summary

Barnstable High School in Barnstable, MA seeks a 12-month Administrative Assistant for Special Education to support the Coordinator and Assistant Coordinators. The role is full-time, hourly, and requires handling confidential materials and coordinating schedules.

Responsibilities include preparing correspondence, maintaining records, processing IEPs, translating documents for non-English families, and ensuring compliance with state and federal guidelines.

Qualifications

• Bachelor’s degree preferred.
• Five years’ experience as an administrative assistant.
• Ability to interact with staff, parents and the public professionally.
• Knowledge of state and federal guidelines for special education.
• Proficient word processing and basic IT skills.

Responsibilities

• Prepare confidential correspondence, reports and materials.
• Arrange appointments and meetings for the Special Education Coordinator.
• Plan and organize work with minimal supervision.
• Communicate effectively via phone and email.
• Maintain organized records and confidentiality of student data.
• Process and track IEPs and update software files.
• Translate special education documents for non‑English parents.
• Assist with emergency procedures as needed.

Skills

Professional communication

Confidentiality

Office software

Education

Bachelor’s Degree preferred

Tools

Word processing

Spreadsheets

Email & calendars

Job description

Barnstable High School in Barnstable, MA seeks a 12-month Administrative Assistant for Special Education to support the Coordinator and Assistant Coordinators. The role is full-time, hourly, and requires handling confidential materials and coordinating schedules.

Responsibilities include preparing correspondence, maintaining records, processing IEPs, translating documents for non-English families, and ensuring compliance with state and federal guidelines.