Special Assistant to Chief Executive Officer

The Choice, Inc.; Washington (District of Columbia); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Free parking

Job summary

The Choice, Inc. is seeking a Special Assistant to support the CEO of a prominent nonprofit serving communities across the Washington, DC region.

The role focuses on managing the CEO’s calendar, coordinating Board logistics, handling executive communications, and providing event support to advance the organization’s mission. Ideal candidates will have at least 8 years of senior executive support experience, a Bachelor’s degree, and strong interpersonal skills.

Qualifications

• Minimum of 8 years of progressively responsible experience supporting senior executives, Boards, or organizational leaders.
• Completed Bachelor's degree required.
• Strong interpersonal skills and diplomacy to work effectively with staff, executives, Board members, donors, government officials, community partners, and media.
• Experience using Board management platforms, such as OnBoard, is preferred.

Responsibilities

• Manage the CEO's complex calendar, prioritizing time in alignment with organizational goals and proactively identifying conflicts, needs, and decision points.
• Serve as a central coordination point for the CEO, facilitating communication and follow-through among executive leadership, staff, Board members, and external stakeholders, including donors, partners, community leaders, government officials, and media.
• Draft, edit, and refine executive communications and materials, ensuring clarity and professional polish; support meetings with briefing materials and presentations.
• Provide administrative support to the Board of Directors and its committees, including coordinating calendars, meetings, attendance, communications, logistics, and onboarding.

Skills

Interpersonal skills

Diplomacy

Calendar management

Executive communications

Education

Bachelor's degree

Tools

OnBoard

Job description

The Choice is managing an exciting direct hire search for a Special Assistant to support the CEO of a prominent nonprofit organization serving communities throughout the Washington, DC region.

The Special Assistant will provide dedicated support to the CEO, including extensive calendar management, Board logistics, executive communications, and event support.

For this role, we are seeking an experienced nonprofit executive support professional who is excited to contribute to an organization with a strong community-centered mission and significant regional impact.

Schedule: Standard work schedule, Monday-Friday. This role will require 4 days a week in-office. Free parking is provided.

Salary: $95,000-$125,000 based on experience.

Position Type: Direct Hire

Qualifications:

• Minimum of 8 years of progressively responsible experience supporting senior executives, Boards, or organizational leaders
• Completed Bachelor's degree required
• Strong interpersonal skills and diplomacy to work effectively with staff, executives, Board members, donors, government officials, community partners, and media.
• Experience using Board management platforms, such as OnBoard, is preferred.
• Candidates with experience working for DC-area nonprofits or who are actively engaged in the Washington, DC community are highly preferred.
• An interest in community-focused work and supporting organizations that address critical needs for individuals and families would be a strong plus.

Job Duties:

• Manage the CEO's complex calendar, prioritizing time in alignment with organizational goals and proactively identifying conflicts, needs, and decision points. Serve as a central coordination point for the CEO, facilitating communication and follow-through among executive leadership, staff, Board members, and external stakeholders, including donors, partners, community leaders, government officials, and media.
• Prepare the CEO for meetings and engagements by coordinating agendas, briefing materials, talking points, presentations, and other supporting documents. Manage meeting logistics, scheduling, travel, correspondence, and follow-up with accuracy, responsiveness, and attention to detail. Develop and maintain systems to track the CEO's priorities, commitments, decisions, deadlines, correspondence, and action items ensuring timely follow-through by the CEO and relevant stakeholders.
• Draft, edit, and refine executive communications and materials, ensuring clarity, tone alignment, and professional polish. Conduct research and synthesize information to support meetings, decisions, and organizational priorities. Manage select projects and special assignments on behalf of the CEO, coordinating across departments and monitoring progress through completion. Identify and implement opportunities to improve executive office systems, workflows, and efficiency. Exercise discretion and sound judgment in handling confidential and sensitive information.
• Provide administrative support to the Board of Directors and its committees, including coordinating calendars, meetings, attendance, communications, and logistics, and serving as a responsive point of contact for Board members. Prepare for Board and committee meetings by organizing and posting materials, maintaining records and rosters, and coordinating facilities and technology. Support a high-quality Board member experience through onboarding, day-of assistance, timely responses, and anticipation of administrative needs throughout the year.
• Coordinate CEO-led meetings, convenings, retreats, receptions, and other events in partnership with internal and external stakeholders. Manage end-to-end execution, including scheduling, invitations, agendas, venues, catering, materials, technology, run-of-show, and day-of logistics, action-item capture, and follow up. Anticipate and resolve logistical or operational issues quickly and effectively. Provide a professional, welcoming, and seamless experience for all participants.