Sr. Executive Assistant

Ultimate Staffing Services; San Diego (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

Ultimate Staffing Services in San Diego is seeking a Senior Executive Assistant to support the CEO and HR Manager of a large non-profit. You will serve as a trusted administrative partner, managing calendars, drafting communications, creating PowerPoint presentations, and coordinating travel in a fast-paced environment.

The role requires a Bachelor's degree and at least 5 years of executive support experience with senior leadership, plus strong communication and confidentiality.

Qualifications

• Bachelor's degree required.
• Minimum 5 years of Executive Assistant experience supporting senior leadership.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and problem-solving abilities.
• High level of professionalism and confidentiality.

Responsibilities

• Provide executive support to the CEO and HR Manager.
• Manage calendars, scheduling, and meeting coordination.
• Draft business letters, correspondence, and executive communications.
• Create PowerPoint presentations and reports.
• Take and distribute meeting minutes.
• Coordinate travel arrangements and prepare expense reports.
• Support board members with meeting logistics, materials, and communications.
• Assist with office management and special projects.
• Maintain confidential records and documentation.
• Strong proficiency in Microsoft PowerPoint, Word, Outlook, and Excel.
• SharePoint and Adobe Acrobat.

Skills

Executive support

Calendar management

Meeting coordination

Draft communications

PowerPoint

Education

Bachelor's degree

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Excel

SharePoint

Adobe Acrobat

Job description

Salary: USD35 - USD45 per hour

Ultimate Staffing is seeking a professional Senior Executive Assistant to support the CEO and HR Manager of a large non-profit organization. In this role, you will serve as a trusted administrative partner, providing high-level support to executive leadership while managing a variety of administrative, operational, and board‑related responsibilities. A proactive, detail‑oriented professional with exceptional communication skills, strong judgment, and the ability to effectively support executive leadership in a fast‑paced environment. Prior experience supporting board members and working within a non‑profit organization is highly preferred.

Pay $35.00-$45.00 per hour

Temporary to Hire

Monday-Friday 8:00am-5:00pm

Oniste

Responsibilities

• Provide executive support to the CEO and HR Manager
• Manage calendars, scheduling, and meeting coordination
• Draft business letters, correspondence, and executive communications
• Create PowerPoint presentations and reports
• Take and distribute meeting minutes
• Coordinate travel arrangements and prepare expense reports
• Support board members with meeting logistics, materials, and communications
• Assist with office management and special projects
• Maintain confidential records and documentation
• Strong proficiency in Microsoft PowerPoint, Word, Outlook, and Excel
• SharePoint and Adobe Acrobat

Qualifications

• Bachelor's degree required
• Minimum 5 years of Executive Assistant experience supporting senior leadership
• Excellent written and verbal communication skills
• Strong organizational, multitasking, and problem‑solving abilities
• High level of professionalism and confidentiality