Executive Assistant to CEO & President

Easterseals Southwest Florida; Sarasota (FL); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

403(b) /Roth

403(b) matching

Health insurance

Paid time off

Vision insurance

Competitive salary

Dental insurance

Job summary

Easterseals Southwest Florida is seeking an experienced Executive Assistant to the CEO & President to provide comprehensive administrative support and strategic project coordination. The role involves managing calendars, travel, and communications with senior leaders, donors, and the board.

You will work closely with the executive team to support day-to-day operations, plan events, and drive efficient organizational processes while maintaining confidentiality and professionalism.

Qualifications

• College degree or equivalent work experience.
• 5 years’ experience in a similar role, preferably with a nonprofit organization.
• Experience with written communications at a professional level.

Responsibilities

• Manage the CEO & President’s calendar, appointments, and travel arrangements, ensuring efficient use of limited time.
• Assist in development and execution of strategic or capital plans, monitor progress, and ensure deadlines are met.
• Serve as a trusted liaison between the CEO & President and internal/external stakeholders with confidentiality.
• Schedule, prepare agendas for, and attend regular meetings with senior leaders to align efforts.
• Conduct research, gather data, and prepare material for meetings and projects.
• Handle inquiries for the CEO & President’s office and route as needed.
• Prepare and review presentations and reports for the CEO & President.
• Draft, edit, and proofread correspondence on behalf of the CEO & President.
• Coordinate events including board meetings, retreats, and fundraisers.
• Manage special projects and initiatives assigned by the CEO & President.

Skills

Microsoft Office Suite

Verbal and written communication

Calendar management

Travel arrangement

Education

College degree or equivalent work experience

Tools

Raiser's Edge

Job description

Benefits

• 403(b) /Roth
• 403(b) matching
• Health insurance
• Paid time off
• Vision insurance
• Competitive salary
• Dental insurance

Summary

Provide comprehensive, essential support to the CEO & President to enable effective organizational leadership. Responsible for the day-to-day operations of the office, sophisticated management of the calendar, and high-level administrative support, effective execution of special projects, and seamless planning and coordination of Board of Directors’ activities.

Qualifications

Education

College degree or equivalent work experience.

Experience

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
• Five years’ experience in a similar role, preferably with a nonprofit organization.
• Experience with written communications at a professional level.
• Experience working with Senior Level Management, nonprofit board of directors, and donors (Preferred).
• Knowledge of Raiser's Edge or CRM desirable.

Position Requirements

• Ability to work independently and successfully with minimal supervision and to collaborate within a team environment.
• Exceptional verbal and written communication skills.
• Demonstrated passion for excellence and accuracy.
• Excellent people skills and a strong work ethic.
• Commitment to being adaptable, approachable, accountable, and committed.
• Ability to prioritize and deal effectively with multiple, concurrent tasks, shifting priorities, and frequently changing needs and deadlines.
• Strong planning and organizational skills, with the ability to think strategically in the design and execution of projects.
• Excellent collaboration skills and a passion for collaborating with diverse communities.
• Ability to recognize highly confidential information and to manage appropriately.
• High degree of professionalism in manner and appearance.
• Believe in and support the organization’s core values: integrity, unity, excellence, respect, and inclusion.

Responsibilities

• Manage the CEO & President’s calendar, appointments, and travel arrangements, ensuring the limited time is used as efficiently and effectively as possible.
• Assist the CEO & President in the development and execution of strategic or capital plans, monitor progress, and ensure deadlines are met.
• Serve as a trusted liaison between the CEO & President and internal/external stakeholders (Board of Directors, executive team, staff, donors, external organizations, etc.) with the highest degree of professionalism and confidentiality.
• Schedule, prepare agendas for, and attend regular meetings where senior leaders keep each other informed about their work, discuss the coordination and integration of work across departments, and address critical issues affecting the organization.
• Conduct research, gather data, and prepare background materials for meetings, presentations, and projects.
• Manage incoming inquiries at the CEO & President’s office, directing them to appropriate channels or responding independently as needed.
• Prepare and review presentations and reports for the CEO & President.
• Draft, edit, and proofread correspondence and other communications on behalf of the CEO & President.
• As directed by the CEO & President, coordinate or assist in the planning, organizing, and execution of events, including board meetings, retreats, and fundraisers.
• Manage special projects and initiatives assigned by the CEO & President.
• Comply with organization policies and procedures, utilizing the highest standards of personal and professional ethics and behavior.
• Demonstrate good judgment, diplomacy, and courtesy. and effective communication when representing the organization.
• Other duties as assigned.

Physical Demands

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, and crouching throughout the day. The employee must regularly lift and/or move up to 20 pounds.

We are proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.