Spanish Speaking - Law Firm Administrator

Correa Law; Chicago (IL); On-site; USD 46,000 - 56,000; Full time

Job summary

Correa Law in Chicago's Sauganash neighborhood is seeking a Spanish-speaking Law Firm Administrator to serve as the administrative backbone of the practice. You will manage client billing workflows, vendor oversight, front-desk support, and communications, with full training on our software systems.

The role emphasizes meticulous record-keeping, cross-department collaboration, and growing with a small, tight-knit team that serves both English and Spanish-speaking clients daily.

Qualifications

• Experience in administration is a plus, transferable business skills welcome.
• Tech-savvy with the ability to learn cloud-based tools quickly (Clio, QBO, Excel pivot tables).
• High attention to detail when logging notes and generating financial summaries.
• Strong verbal and written communication in English and Spanish; collaborative team mindset.

Responsibilities

• Billing & Collections: open client files, generate AR reports, manage notes, and assist with holds.
• Accounts Payable & Vendor Tracking: write checks, log payments, manage vendor list, and order supplies.
• IT Liaison: be the primary contact for the IT provider and track equipment/software.

Skills

Administrative skills

Spanish communication

Team collaboration

Tech-savvy

Tools

Clio

QuickBooks Online

Excel pivot tables

Job description

Spanish Speaking - Law Firm Administrator

About this position

We are a growing, fast-paced 3-attorney law firm with an additional 7 people for support staff. We are based in the quiet, accessible Sauganash neighborhood on Chicago’s North Side. As a proud bilingual law firm, we serve our community fluently in both English and Spanish, placing high value on team culture, clear processes, and continuous growth. As our practice expands, we are looking for a highly organized, tech-savvy, fully bilingual (English/Spanish) Legal Operations Specialist to keep our administrative engine running smoothly. You will serve as the administrative backbone of our firm—handling everything from client billing workflows and office vendor oversight to client communication and front-desk call support. We will fully train the right candidate on our software systems and reporting workflows, making this an excellent role for a detail-oriented professional looking to build a strong career in legal operations and management.

We are a growing, fast-paced 3-attorney law firm with an additional 7 people for support staff. We are based in the quiet, accessible Sauganash neighborhood on Chicago’s North Side. As a proud bilingual law firm, we serve our community fluently in both English and Spanish, placing high value on team culture, clear processes, and continuous growth. As our practice expands, we are looking for a highly organized, tech-savvy, fully bilingual (English/Spanish) Legal Operations Specialist to keep our administrative engine running smoothly. You will serve as the administrative backbone of our firm—handling everything from client billing workflows and office vendor oversight to client communication and front-desk call support. We will fully train the right candidate on our software systems and reporting workflows, making this an excellent role for a detail-oriented professional looking to build a strong career in legal operations and management.

Compensation:

$46,000 to $56,000 (commensurate with experience)

Responsibilities:

• Billing & Collections Support: Open new client files and matters in Clio; generate Accounts Receivable reports, categorize fee types, and maintain client collection notes; create fee petitions, estoppel letters, and attorney liens. Make collection calls and assist with "Administrative Holds" on clients.

• Accounts Payable & Vendor Tracking: Write checks and log bill payments in QuickBooks Online (QBO); route expenditures for authorization and handle mileage/reimbursement approvals; maintain an organized vendor list and order office supplies as needed.

• Office Infrastructure & IT Liaison: Act as the primary point of contact for our third-party IT provider; keep track of computer equipment, hardware, software licenses, and phone system operations.

• Production & HR Tracking: Generate weekly billable and non-billable time summaries using custom sorting formulas; log employee PTO, sick days, hybrid schedules, and contact information.

• Data & Client Support: Update prospective client tracking spreadsheets; provide front-desk telephone overflow coverage; witness occasional estate plan signings; submit weekly summary reports of operational tasks.

Qualifications:

A few years of administration experience is a plus, but willing to consider clients with transferable business skills.

• Technical Aptitude: Tech-savvy mindset with the ability to learn cloud-based management tools quickly; basic familiarity with spreadsheets and software navigation required (we will train on Clio, QBO check-writing, and Excel pivot tables).

• High Attention to Detail: Exceptional precision when logging notes, generating financial summaries, and tracking your communications in our firm management system called CLIO.

• Adaptable & Collaborative Mindset: A positive team player who embraces a "no task is too small" attitude and thrives in a multi-faceted role.

• Strong Communication / Spanish: Professional verbal and written communication skills for client payment follow-ups and internal team coordination. Verbal Spanish is critical as many of the clients are Spanish-speaking.

About Company

At Correa Law, we don't just practice law—we build a community. We believe a firm should be a place where both clients and team members prosper. Built on a foundation of respect, learning, and collective success, our firm offers an environment where an Administrator can drive real impact.

What we live by:

• People-First Integrity: Absolute transparency and deep respect define every interaction—whether with clients, vendors, or team members.

• Commitment to Growth: We actively invest in your professional path through continuous education and structured mentorship.

• A Standard of Excellence: Excellence is our baseline. You will collaborate with a team dedicated to executing at the highest level, giving you the runway to do your absolute best work.