Space Program Executive Assistant (TS/SCI)

Galapagos Federal Systems; Colorado Springs (CO); On-site; USD 115,000 - 125,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Flexible Spending Accounts

401(k)

Paid Parental Leave

Military Differential

Tuition reimbursement

Paid federal holidays

Job summary

Galapagos Federal Systems is seeking an Executive Assistant to support USSF through high-level administrative and logistical tasks for senior leaders within the Space Systems Command. The role includes coordinating calendars, meetings, and critical documentation in a fast-paced, mission-driven environment.

The ideal candidate will hold a Bachelor's degree (or equivalent experience) and possess an active TS/SCI clearance, with 5+ years in executive support, program assistance, or staff officer

Qualifications

• Active TS/SCI clearance required.
• 5+ years of executive-level admin, staff officer, or program support in DoD or federal environments.
• Experience using ETMS2 or similar task management systems.
• Knowledge of program management concepts and processes.
• Experience supporting a Space Program Office, MAJCOM, or FLDCOM desirable.
• Ability to manage multiple priorities and deadlines in fast-paced settings.
• Experience coordinating with program leadership and senior government stakeholders.

Responsibilities

• Coordinate daily Senior Leader activities with SYD 81, PAE-Infrastructure leadership, staff coordinators, DPAE, and PSAs.
• Manage SML and ML calendars, correspondence, meeting schedules, and logistics.
• Coordinate SYD-level meetings, including Teams support, readiness, and visitor access requirements.
• Collect and consolidate readiness data, RSVPs, and VARs from SYD staff.
• Support facilities, supplies, records, and documentation management for SML.
• Track actions in ETMS2, assign tasks, and monitor status.
• Prepare and distribute Weekly Activity Reports and other program docs for leadership.
• Collaborate with cross-functional teams and senior government stakeholders.

Skills

TS/SCI Clearance

5+ years DoD/government support

ETMS2 experience

Program management basics

Space program office exposure

Multi-priority management

Stakeholder coordination

Education

Bachelor's degree

Tools

ETMS2

Job description

Galapagos Federal Systems is seeking an Executive Assistant to support USSF through high-level administrative and logistical tasks for senior leaders within the Space Systems Command. The role includes coordinating calendars, meetings, and critical documentation in a fast-paced, mission-driven environment.

The ideal candidate will hold a Bachelor's degree (or equivalent experience) and possess an active TS/SCI clearance, with 5+ years in executive support, program assistance, or staff officer