TS/SCI Cleared Executive Assistant - Space Programs

Galapagos Federal Systems; Colorado Springs (CO); On-site; USD 115,000 - 125,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Flexible Spending

401(k)

PTO

Parental Leave

Military Differential

Tuition Reimbursement

Paid Holidays

Job summary

Galapagos Federal Systems LLC is seeking a highly organized Executive Assistant to support the United States Space Force (USSF) and critical acquisition activities. In this role, you will provide executive-level administrative and logistical support to a Senior Materiel Leader (SML) and Materiel Leader (ML) within Space Systems Command SYD 81 PAE – Infrastructure Program Office.

As a Program Support Administrator (PSA), you will help support program operations and the acquisition of Human

Qualifications

• Active TS/SCI Clearance.
• 5+ years of relevant experience providing executive-level administrative, staff officer, or program support within DoD, federal government, or similar mission-focused environments.
• Experience using Enterprise Task Management Software Solution (ETMS2) or similar task management systems.
• Knowledge of program management concepts, processes, and best practices.
• Experience supporting a Space Program Office, MAJCOM, or FLDCOM environment is highly desired.
• Demonstrated ability to manage multiple priorities, deadlines, and administrative requirements in a fast-paced environment.
• Experience communicating and coordinating with program leadership and senior government stakeholders.

Responsibilities

• Coordinate daily Senior Leader activities with SYD 81, PAE-Infrastructure leadership, staff coordinators, DPAE, and SML Program Support Administrators (PSAs).
• Manage SML and ML calendars, correspondence, meeting schedules, and logistics.
• Coordinate SYD-level meetings, including Microsoft Teams support, meeting readiness, and visitor access requirements.
• Collect and consolidate readiness data, RSVPs, and Visit Access Requests (VARs) from SYD staff.
• Support SML-level facilities, supplies, records, and documentation management.
• Manage and track actions within Enterprise Task Management Software Solution (ETMS2), including assigning and sub-assigning tasks.
• Review task status, monitor suspense dates, and send notifications to ensure timely completion of assigned actions.
• Prepare and distribute Weekly Activity Reports and other program documentation for government leadership.
• Collaborate with cross-functional teams, program leadership, and senior government stakeholders to support program objectives and mission success.

Skills

TS/SCI Clearance

ETMS2 experience

Program management

Space program experience

Multitasking

Stakeholder communication

Education

Bachelor's degree

Tools

ETMS2

Job description

Galapagos Federal Systems LLC is seeking a highly organized Executive Assistant to support the United States Space Force (USSF) and critical acquisition activities. In this role, you will provide executive-level administrative and logistical support to a Senior Materiel Leader (SML) and Materiel Leader (ML) within Space Systems Command SYD 81 PAE – Infrastructure Program Office.

As a Program Support Administrator (PSA), you will help support program operations and the acquisition of Human